Secretary 9

About the role

The Department of Insurance and Financial Services (DIFS) seeks a Secretary 9 to provide advanced level administrative/secretarial support to the Office of General Counsel. This role involves supporting FIU supervisor and staff, handling correspondence, preparing reports, and scheduling meetings.

Responsibilities

• Provide administrative support to FIU supervisor and staff
• Open and close files, track deadlines, and maintain databases
• Prepare, receive, and transmit correspondence
• Prepare reports and documents related to investigations
• Schedule meetings and assist in creating and revising forms, processes, and procedures

Requirements

• Drive to serve the people of Michigan and make a difference
• Professional judgement and decision-making skills
• Critical thinking and analytical skills
• Clear communication skills
• Teamwork and collaboration skills

Qualifications

• Four years of office experience involving administrative support practices
• One year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8
• Two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7

Skills

• Proficiency in using job-specific software such as Accurint and LEIN
• Ability to communicate clearly and effectively both orally and in writing

Benefits

• Competitive pay
• Retirement plan
• Health, vision, and dental benefits
• In-state (including overnight) travel is periodically required, as well as some out-of-state travel for training

Pay

The salary range for this position is TBD, determined by the selected candidate's education and experience.

Schedule

This is an in-person position based in Lansing, Michigan, with the possibility for a hybrid work schedule where you would work from home up to three days per week, following a training period if approved.

Work Location

Work must be performed in Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position. Relocation expenses are not reimbursed.

Attachment Requirements

• Submit a cover letter, resume, copy of official college transcripts, and a business writing sample (not to exceed one page)
• An "official college transcript" must contain the college/university name and address, the degree conferred and date granted, coursework completed, and the Registrar's signature and/or seal
• The college/university does not have to send the transcripts directly to DIFS. A scanned or electronic copy is acceptable, if it contains the elements listed above

Other Job Features

• Participation in webinars, conference calls, and employee development training

Additional Requirements and Information

• Certain positions may require a criminal history background check

Accommodations

• Contact the ADA coordinator for the agency that posted this position vacancy for assistance