Secretarial Assistant - Front Office

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate. We need to parse the posting. Given content: Position Title: School Secretarial Assistant Department: Instructional Services Reports To: Principal FLSA Status: Non-Exempt Qualifications: High school graduate Minimum of two years of secretarial experience preferred; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities Certificates, Licenses, Registrations Must have current government issued identification Terms Of Employment 8 Hours/190 Days Support Staff Salary Scale (Grade 7) The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year. General Summary: Under general supervision is responsible for providing direct school level secretarial and clerical office support. Conducts such duties as word processing, filing, sorting and collating materials, answering incoming calls, scheduling appointments, etc. Essential Functions: (list many duties) Other Skills And Abilities: (list many abilities) Physical Demands: (description) Work Environment: (description) Evaluation: Performance of this job is evaluated annually according to Board Policy. Disclaimer Statement: ... (boilerplate) Nondiscrimination Policy: (boilerplate) We need to extract substantive info for sections. We have no explicit "About the role" but we have General Summary which could be considered About the role. Could map to "About the role". Also "Responsibilities" could be Essential Functions. "Requirements" maybe Qualifications? Actually Qualifications is separate. "Skills" maybe Other Skills And Abilities. "Benefits", "Pay", "Schedule" maybe from Terms Of Employment: 8 Hours/190 Days Support Staff Salary Scale (Grade 7). That gives schedule (8 hours, 190 days) and pay scale (Grade 7). Benefits not mentioned. So we can include Schedule and Pay sections if content specific. Pay: "Support Staff Salary Scale (Grade 7)" - that's specific enough? It's a grade, not a number but it's specific. We'll include Pay section with that. Schedule: "8 Hours/190 Days" - specific. Benefits: none. We must not create sections with filler like "commensurate with experience". Not present. We need to use

for each section heading. Use

• for any list of duties/requirements/benefits. Use

  for prose. We need to preserve all substantive information; do not invent or summarize away detail. We need to avoid boilerplate like EEO, nondiscrimination, disclaimer, evaluation maybe? Evaluation is not boilerplate? It's a statement about evaluation annually according to Board Policy. Might be considered boilerplate but it's substantive? It's a generic statement; but it's not about pay/benefits etc. Might be considered boilerplate but it's not explicitly listed as to remove. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Evaluation statement maybe not boilerplate but could be considered generic. However it's not EEO etc. Might keep? Safer to keep if it's substantive? It's a short sentence: "Performance of this job is evaluated annually according to Board Policy." That's not boilerplate? It's typical but not EEO. I'd keep maybe under a section? Could be part of "About the role" or separate? Not sure. Probably we can include it in a

  under "About the role" or "Responsibilities"? It's not a duty. Could be its own section "Evaluation"? Not in allowed headings list. So we could incorporate into "About the role" as a paragraph. Similarly, Physical Demands and Work Environment are substantive; we could include them under "Responsibilities"? Not exactly. Could create separate sections? Not in allowed headings list. Allowed headings are only those eight. So we must fit all content into those sections. We can put Physical Demands and Work Environment under "Responsibilities" maybe as part of duties? Or under "About the role". Better to put them under "About the role" as description. We need to not repeat job title as heading. So no

  School Secretarial Assistant

  . We need to include headings only when there is real specific content. Thus sections: - About the role: could include General Summary, Physical Demands, Work Environment, Evaluation statement. - Responsibilities: Essential Functions list. - Requirements: maybe Qualifications? Actually Qualifications is separate heading allowed. So we can have Qualifications section for the qualifications (high school graduate, experience, certificates, ID). Requirements maybe for other requirements like transportation, computer literacy? But we have Other Skills And Abilities which could be Skills section. Requirements could be things like "Must be able to access reliable transportation." etc. But we can also put those under Skills. Let's map: Qualifications: High school graduate; Minimum of two years of secretarial experience preferred; or any equivalent combination; Must have current government issued identification. Requirements: maybe "Must be able to access reliable transportation." (from Other Skills And Abilities). Also "Personal computer experience required." etc. But many of those are skills. Better to follow typical: Qualifications = education/experience/certificates. Requirements = maybe "Must be able to access reliable transportation." etc. Skills = list of abilities like word processing, email, spreadsheets, etc. But we have a lot. We have "OTHER SKILLS And ABILITIES" with many bullet-like sentences. That fits Skills section. Thus: - Qualifications: list items. - Requirements: maybe "Must be able to access reliable transportation." plus "Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies." Actually that's also skill. Hmm. We could treat Requirements as empty? But we must not create empty sections. So we need to decide. Maybe we can combine Requirements and Skills: Use Skills for the OTHER SKILLS And ABILITIES list, and Requirements for the transportation and computer experience etc. But many of those are also skills. Let's parse the OTHER SKILLS And ABILITIES paragraph: It's a long sentence with many abilities separated by periods. It includes: - Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies. - Must be able to access reliable transportation. - Personal computer experience required. - Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software. - Ability to establish and maintain effective working relationships with students, staff and the school community. - Ability to speak clearly and concisely both in oral and written communication. - Ability to apply knowledge and current research and theory. - Ability to organize and implement a flexible work schedule in order to meet reporting deadlines. - Ability to self-monitor and manage multiple tasks while working individually and with members of a group. - Ability to submit all requested reports and documentation in a timely manner and in accordance with scheduled deadlines. - Some extended hours and multiple demands from several people are frequently required of the employee. - Computer literacy required. - Knowledge of the policies, procedures, and activities of the school district that pertain to the specific duties and responsibilities of the position. - Knowledge of school policies, procedures, and operations. - Ability to demonstrate proper maintenance, safe operation, and utilization of equipment, materials, and supplies used in daily activities. - Ability to maintain high standards of accuracy in exercising duties. - Ability to anticipate work to be completed and to complete work without the need for direct supervision. - Ability to maintain confidentiality of employee and student records and information. - Ability to interact and communicate effectively and professionally with supervisors, co-workers, teachers, students, and the general public. That's a lot. Could be split into Skills and Requirements. But we can put all under Skills as they are abilities/skills. Requirements maybe just the "Must be able to access reliable transportation." and "Personal computer experience required." and "Computer literacy required." but those are also skills. Given the instruction to prefer a few substantive sections over many thin ones, we could combine Qualifications, Responsibilities, Skills, Pay, Schedule. Maybe also About the role. Thus we could have sections: About the role, Responsibilities, Qualifications, Skills, Pay, Schedule. We need to ensure we don't create sections with filler. Now we need to extract content for each. About the role: General Summary paragraph, Physical Demands, Work Environment, Evaluation statement maybe. We must preserve all substantive information; do not invent or summarize away detail. So we need to include the exact sentences? We can paraphrase? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Means we should not omit details, but we can rephrase? Safer to keep the original wording as much as possible, but we can format into

  and

• . We'll copy the sentences. Let's extract: General Summary: "Under general supervision is responsible for providing direct school level secretarial and clerical office support. Conducts such duties as word processing, filing, sorting and collating materials, answering incoming calls, scheduling appointments, etc." Physical Demands: "The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands are restricted to work requiring occasional lifting/moving of items up to twenty-five pounds. The employee will sometimes push/pull items such as furniture or boxes of materials. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision. Occasionally the position requires the employee to work irregular or extended hours. Duties of the job require frequent use of a computer monitor and related equipment." Work Environment: "The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment for this position varies. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day. Duties are performed in an office setting with no significant exposure to adverse environmental conditions. Responsibilities may require constant attention and meeting deadlines. Occasional travel is required; no overnight travel required." Evaluation: "Performance of this job is evaluated annually according to Board Policy." We could combine these into About the role

  s. Now Responsibilities: Essential Functions list. It's a long paragraph with many duties separated by periods. We need to turn into

  • for any list of duties/requirements/benefits. So we should split each duty into list items. Essential Functions text: "Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students.Interacts, communicates and collaborates with all stakeholders effectively.Establishes a safe, supportive, positive and productive working and learning environment.Operates general office and technology equipment needed for daily activities.Maintains confidentiality regarding all employee and student information.Participates in all professional meetings and training sessions as required.Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials.Provides secretarial support by performing such duties as answering, screening and directing telephone calls; taking messages; word processing; directing visitors; and scheduling appointments.Performs various clerical duties such as filing; sorting incoming and outgoing mail; sorting and collating documents; preparing copies; distributing documents and related materials, maintaining various records, etc.Generates various records and forms; prepares letters and related documents as assigned.Enters and maintains computer records.Assists with attendance records if assigned.Provides assistance as a back-up to other office staff when necessary.Effect