Sec. Guid. Att 6th Grade

About the Role

Provide full support to the School Counseling department including the three counselors, social worker, school psychologist, speech therapist, and other student service personnel while working collaboratively with other secretarial staff.

Responsibilities

• Manage the complete process of enrolling and withdrawing students.
• Maintain student permanent record files and enter data into the student database.
• Share documents and information with the appropriate staff members.
• Prepare letters and other documents for distribution, often using the mail merge function.
• Create lists of students and pertinent information through the student database.
• Order supplies for other department personnel.
• Organize and serve at occasional after-school programs such as orientation and awards programs.
• Edit the student handbook and school calendar for publication.
• Screen walk-ins and phone calls for counselors, often giving out information and answering questions.
• Cover for other Student Service office staff as needed due to breaks or absences.
• Coordinate student workers for all offices.
• Perform other "office management" tasks in assisting the School Counseling Director.
• Use standard office equipment such as personal computers, printer, copier and fax machines, calculator, and telephone.
• Travel to school district buildings and professional meetings as required.

Requirements

• High School Diploma or GED.
• Previous experience using a student database and proficiency with Google products is preferred.

Skills and Abilities

• Ability to maintain confidentiality.
• Ability to work as part of a team.
• Ability to communicate with diverse groups.
• Ability to maintain effective working relationships.
• Ability to prepare and maintain accurate records.
• Ability to type accurately with typing skills above 60 WPM.
• Knowledge of standard office procedures and operation of equipment and machinery.
• Proficiency with Microsoft Office products such as Word, Excel, and Publisher.
• Ability to work independently and with initiative, with strong problem-solving skills.

Physical and Mental Demands

• Ability to stand for extended periods of time (Occasional = 26 to 50%).
• Ability to lift 25 pounds (Seldom = Less than 25%).
• Ability to carry 25 pounds (Seldom = Less than 25%).
• Ability to work at a desk, conference table, or in meetings of various configurations (Very Frequent = Greater than 75%).
• Ability to see for the purpose of reading laws and codes, rules and policies, and other printed matter (Very Frequent = Greater than 75%).
• Ability to communicate so others will be able to clearly understand a normal conversation (Very Frequent = Greater than 75%).
• Ability to operate job-related equipment (Very Frequent = Greater than 75%).
• Ability to reach in all directions (Often = 51 to 75%).

Pay

$16.80 per hour

Schedule

7.5 hours per day, 205 days per year.