Seattle World - Attendance Specialist (203/8) - 0.5 FTE

Serves as a technical support establishing and maintaining attendance, truancy, medical, and other records that affect student attendance. Monitors, maintains, tracks, documents, and processes student attendance, discipline, and legal documents, ensuring compliance with District, State, and Federal regulations and policies. Represents the District in attendance-related proceedings, monitors student teacher assistants performing data entry into PowerSchool for accuracy, and responds to inquiries requesting student attendance information. Periodically provides medical attention to students.

The person filling this role will join a strong team dedicated to serving our multicultural and multilingual population. A high level of Spanish fluency is desired, along with cultural competency and experience working with bilingual immigrant and refugee students and families. The ability to partner and collaborate with families to create solutions for barriers to full school participation is essential.

Responsibilities

• 30% Attendance record keeping; confidential file and record maintenance.
• 30% Respond to information requests from school administrators, truancy specialists, parole officers, law enforcement, and other agencies regarding attendance infractions, truancy, etc. Provide written reports and information in accordance with District, State, and Federal rules (e.g., Becca Bill). Mail attendance profiles and truancy letters to parents, guardians, and supporting agencies.
• 15% Document processing (attendance printouts, facsimiles, suspension notices, etc.). Run reports for students with 20 consecutive absences for withdrawal purposes. Post truancy interventions in PowerSchool for compliance with policies.
• 5% Train teachers and building staff on attendance policy and procedure.
• 5% Manage public use building reservations. Collaborate with Building Rentals as needed.
• 5% Interview, select, and train student teacher assistants on attendance policy, procedures, and PowerSchool; monitor their work for accuracy.
• 5% Monitor students with disruptive behavior.
• 5% Provide first aid to ill or injured students.
• Perform special projects and related duties consistent with the scope of the position.

Requirements

• High school graduation or GED equivalent.
• Two (2) years of secretarial/clerical work experience that included record keeping and/or statistical work.
• Valid State of Washington Driver’s License or equivalent mobility.
• CPR certification.
• Criminal Justice Fingerprint and Background Clearance.

Preferred Qualifications

• AA Degree (Administration Office Professional or Business Technical).
• Five (5) years of relevant experience in an educational office setting, preferably at a high school.
• One (1) year of college or business school may substitute for one year of required work experience on a month-for-month basis.

Skills

• Working knowledge of WA State Compulsory Attendance Law (RCW 28A.225), WA State Juvenile Act (RCW 13.40), Public Disclosure RCW, District policies/procedures, and federal/state laws related to student attendance.
• Understanding of educational requirements for graduation.
• Proficiency in office procedures, including grammar, proofreading, phone skills, and spelling.
• Ability to read and interpret attendance data, Becca Bill, and District attendance policy.
• Detail-oriented with strong data entry accuracy.
• Experience operating computers and software programs, including Microsoft Office Suite and custom applications.
• Ability to process reports and requests from law enforcement, probation officers, and agencies (e.g., truancy letters, attendance profiles, e-SIS, and troubleshooting reports).
• Ability to follow tasks to completion with minimal supervision.
• Skill in operating general office machines (copier, fax, computer).
• Ability to set up and maintain accurate filing systems/records.
• Efficiency in organizing and setting priorities.
• Ability to maintain strict confidentiality.
• Ability to work under pressure, meet deadlines, and multitask.
• Experience working with diverse populations on sensitive matters.
• Ability to establish and maintain positive working relationships with students, staff, parents, guardians, and agency personnel.
• Provide liaison support to staff, agencies, parents, and guardians.

Benefits

Seattle Public Schools benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). Eligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31). Any employee scheduled to work 630 hours or more in a year is eligible for benefits.

Pay

Refer to the salary schedule associated with this role and others like it (01).