Seasonal Firm Support Specialist

About the role

The Firm Support Specialist I role is responsible for providing assistance to employees and partners of Forvis Mazars by assisting in various administrative and operational tasks. This is a highly visible position that serves as the first point of contact for clients, visitors, and staff, ensuring a welcoming and efficient environment. The role manages front desk operations, provides administrative support, and oversees the upkeep and functionality of office facilities. A positive attitude and the ability to work in a team environment as well as independently are required.

Responsibilities

• Support Forvis Mazars Partners and Managing Directors by managing calendars, scheduling meetings, handling travel logistics (booking flights, accommodations, and transportation), and managing correspondence.
• Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Handle all aspects of incoming and outgoing mail and packages.
• Maintain break rooms, kitchen, and social hub areas to ensure cleanliness and functionality, including servicing brewers, restocking beverage and snack stations, replenishing kitchen supplies, placing orders as needed, loading/unloading dishwasher, and performing additional related tasks as required.
• Handle incoming phone calls for multiple offices and related switchboard tasks with a positive impression of the Firm.
• Greet and assist visitors, clients, and employees in a positive, professional, and courteous manner.
• Perform all aspects of facility support to ensure a clean, organized, and efficient office environment.
• Assist with planning and execution of local events, meetings, and/or conferences, both onsite and offsite.
• Serve as a central point of contact for internal and external inquiries, routing them to the appropriate individuals.
• Finalize documents in electronic formats such as PDF or Word documents and ensure proper filing and organization.
• Prepare documentation for client delivery (print/bind/save to external drive).
• Prepare and send client invoices as requested.
• Enter supplier invoices for processing and payment.
• Complete special projects as assigned.
• Assist with placing catering orders, set up, and clean up.
• Liaise with IT to troubleshoot hardware and software issues as requested (IT Liaison).
• Prepare and send documents for electronic signature.
• Maintain records and reconciliation of business expenses charged to the firm credit card.
• Work with new hire coach to prepare for new hire Day 1 experience.

Minimum Qualifications

• High school diploma or equivalent
• Proficient in Microsoft Office Suite

Preferred Qualifications

• Associate's Degree
• 1+ year of related administrative experience
• Strong proofreading and editing skills
• Tech-savvy and agile, with strong technical aptitude and high adaptability; comfortable and capable of quickly learning and mastering both new and existing technologies.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM EST, with opportunity for additional hours when needed.

About Forvis Mazars, LLP

Forvis Mazars, LLP is an independent member of Forvis Mazars Global, a leading global professional services network. Ranked among the largest public accounting firms in the United States, their 7,000+ team members deliver assurance, tax, and consulting services to clients in all 50 states and internationally. With a legacy spanning more than 100 years, they are building something different, guided by a shared promise: Together, they create extraordinary experiences. This means delivering an Unmatched Client Experience® while creating a workplace where relationships matter, learning fuels growth, and every person feels valued and supported to thrive.

What We Offer

Our robust total rewards program and flexible work environment reflect our commitment to people, careers, and well-being, empowering our team to grow and thrive while delivering exceptional service.