Seasonal Events Assistant

Scope & Purpose

The Seasonal Events Assistant will play a crucial role in supporting the preparation, execution, and cleanup of events at Community First! Village, including our biggest event of the year, Village of Lights. This position supports various event-related tasks and on-site needs, ensuring a smooth and enjoyable experience for all attendees, volunteers, and staff. The ideal candidate is detail-oriented, a team player, and able to manage multiple tasks simultaneously.

This is a temporary full-time, non-exempt position running from September through January and reporting to the Events & Hospitality Manager. Due to the nature and requirements of the position, hours are flexible to fit need, but typically include 9 am – 5 pm Monday-Friday. Some nights and weekends will be required. The candidate must be available to work on the following days: September 18-19, December 3-5, and December 11-12. The Seasonal Events Assistant will office at Community First! Village located at 9116 Hog Eye Road, Austin, TX 78724.

Responsibilities

• Temporarily join the MLF team from September through January
• Regular day-of assistance with onsite events, including setting up and tearing down food, tables, chairs, trash, etc.
• Promotional work for Community Cinema Events – Mailchimp, Eventbrite, social media, Canva design, event calendars, etc.
• Research venues and vendors for upcoming events
• Lead volunteer groups in various event specific tasks
• Assist with various Village of Lights and other large event-related tasks
• Create and manage QR codes for event use
• Conduct an inventory of event décor and supplies and organize them on a regular basis (e.g., traffic vests, light wands, fire pit supplies, etc.)
• Assemble supplies for both volunteers and staff
• Help create and put up signage around the event site
• Organize and steward shared event spaces
• Charge and prepare essential event tech equipment (walkie-talkies, iPads, etc.)
• Learn Asana (task management software) and assist in managing various event boards
• Perform administrative tasks as needed to support event coordination
• Aid in post-event tasks, including inventory, cleanup, and storage of event materials
• Other duties & responsibilities as needed

Qualifications

• Commitment to serving those who have experienced homelessness and personal alignment with MLF's vision, mission, core values, and goals
• Strong organizational skills with the ability to manage multiple tasks
• Detail-oriented with a focus on ensuring smooth event logistics
• Ability to work both independently and collaboratively with a team
• Excellent communication skills, both written and oral
• Proficient in the use of technology, including Microsoft Office Suite and Asana
• Previous experience with event support preferred but not required
• Must have a valid driver's license
• Must be able to easily lift at least 30 lbs. on a regular basis
• Ability to stand, climb, stoop, kneel, or crouch, to reach with hands and arms, and to move about the property
• Willingness to work outdoors and engage in physical tasks such as event setup and teardown

About MLF

Purpose & Vision: We empower communities into a lifestyle of service with the homeless.

Mission: We provide food and clothing, cultivate community, and promote dignity to our homeless brothers and sisters in need.

Goals: Transform the way people view the stereotype of those who find themselves homeless; Reconnect the homeless to self, family and community; Help the chronically homeless rediscover and utilize their God-given talents to do purposeful work; Connect human to human, heart to heart through the fellowship of food and hospitality; Inspire people into a lifestyle of abundance by giving their best first.

Core Values

MLF is committed to fostering a culture that prioritizes relational connection. We believe there is opportunity in every aspect of our work to be relational in a highly transactional world. In this culture, transactions are means to relational ends, not the other way around. This begins with the countercultural love poured out by Jesus Christ and grows as imperfect individuals strive to show this love to each other human-to-human, heart-to-heart. Each individual's openness to the journey of their own personal growth is essential in building our relational culture, and we believe this culture flourishes as we each continuously strive to more fully embody these four core values:

• Faith: We define Faith as the foundational belief that our world and all our work belong to God. This allows us to engage our work with joy and lightheartedness, knowing that we are not ultimately in control.
• Humility: We define Humility as rightly viewing oneself as a single piece of a grander story. This humility leads to a view of oneself that is neither too high nor too low.
• Generous Spirit: We define a Generous Spirit as a readiness to give more grace, mercy, and hospitality than is necessary or expected. This posture allows us to see others for who they are, not what they do.
• Integrity: We define Integrity as a wholehearted commitment to doing right by God, ourselves, and others. This wholeheartedness shows itself in consistently choosing honesty, responsibility and ownership in all actions and decisions.