Seasonal Administrative Assistant

About the Indiana Department of Transportation

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview

The Seasonal Administrative Assistant provides short term administrative support to the program area, helping ensure smooth operations during peak periods. This role supports a wide range of tasks including graphics assistance, document creation, SharePoint management, and occasional case-related work. The ideal candidate is adaptable, detail oriented, and comfortable learning new tasks as needs arise.

Responsibilities

• Assist with the creation and editing of basic graphics for internal communications, presentations, and program materials.
• Prepare, format, and proofread documents, spreadsheets, and reports.
• Support the organization and maintenance of SharePoint sites, including uploading files, managing permissions, and ensuring accurate document versioning.
• Provide general administrative support such as data entry, scheduling, email communication, and filing.
• Assist with case work, which may include documentation, data updates, and tracking follow-up items.
• Respond to routine inquiries and assist with coordinating information across teams.
• Perform additional administrative tasks as assigned to meet program needs.

Location

This position is with INDOT's Greenfield District.

Pay

This position pays an hourly rate of $18.00.

What You'll Need For Success

• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities

This role may be utilized in a supervisory capacity based on agency needs.

Benefits

This seasonal position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.