Search Associate

Job Summary

The Search Associate is a critical, detail-driven role that partners with Researchers, Recruiters, and Expert Services Consultants to deliver accurate, timely, and high-quality work to IMS clients and expert partners. This fast-paced position requires strong ownership, precision, and follow-through across multiple concurrent tasks. Success in this position requires efficiency and superior communication, organizational, and relationship management skills.

Requirements

• Perform as a dedicated member of the search team to new opportunities as they arise
• Partner with Account Managers, Expert Services Consultants, Recruiters, and Researchers on specification calls to determine expert qualifications and requirements
• Join post-specification calls with the search team to ensure team alignment
• Write specification summary in the applicant tracking system (ATS) within 24 hours of joining the specification call with search team and counsel
• Assist with the preparation of email templates for the assigned Recruiter and Expert Services Consultant
• Send introductory emails on behalf of assigned Recruiter
• Assist with scheduling vetting calls on the assigned Recruiter’s behalf
• Prepare medical license audits and law license audits for appropriate experts
• Prepare electronic summary presentations in Microsoft Word for our expert candidates
• PDF expert presentations and route to the assigned Recruiter and Expert Services Consultants for final review, approval, and send out
• Establish initial delivery deadlines and timetables
• Facilitate all scheduling of Expert-Client interviews on behalf of assigned Recruiter when Recruiter cannot join
• Proactively communicate case status updates to presented experts on behalf of Recruiters to keep candidates updated during the search process; ensure candidates are notified throughout the selection process, including those not selected
• Other job duties as assigned

Skills & Experience

• Exceptional attention to detail with a commitment to producing accurate, high-quality work
• Demonstrates ability to manage a high volume of tasks without sacrificing quality or missing deadlines
• Strong sense of ownership and accountability; follows through on tasks to completion
• Highly organized with the ability to prioritize and manage multiple projects simultaneously
• Ability to work efficiently under pressure while maintaining precision and professionalism
• Proactively communicates updates and delays
• Strong critical thinking and problem-solving skills
• Self-starter with a strong work ethic and ability to work independently with minimal oversight
• Demonstrates reliability, consistency, and a results-oriented mindset

Education & Technical Requirements

• Bachelor's degree preferred
• 3+ years of professional work experience
• Law/consulting firm experience a plus
• Strong computer skills required, including solid proficiency in Microsoft Office
• Proficiency with Adobe, preferred
• Working knowledge of applicant tracking systems (ATS) and/or customer relationship management systems (CRM), preferred

LOCATION

This position is 100% remote and supports east to west coast time zones

Our Employer Value Proposition

• A competitive compensation package with 401K match
• Flexible PTO and 12 paid holidays
• Robust Health & Welfare Benefits including medical, dental, vision, HSA, short term disability, long term disability, and life insurance, all with generous company contributions
• Career development programs supported through an integrated Learning Platform
• Talent Identification Program to recognize and reward our high performing, high potential team members through career growth opportunities and unique development experiences

IMS Legal Services is an equal opportunity employer that is committed to inclusion and diversity.