Scientific Affairs Specialist

About the Role

The Scientific Affairs Specialist provides operational and project support across the Scientific Affairs department. This position works closely with department staff to support the Society’s scientific programs, including the Annual meeting abstracts program, Career Development Awards, and other scientific initiatives. The ideal candidate is a highly organized, proactive professional with strong project coordination skills and exceptional attention to detail.

Responsibilities

• Work closely with the Abstract Program Lead to support the Annual Meeting abstracts program and other Society abstract programs throughout the abstract lifecycle, providing additional operational support during peak submission and review periods.
• Coordinate abstract submission and peer review activities, including submission monitoring, reviewer recruitment and communications, reviewer assignments and deadline management.
• Manage communications with abstract submitters, reviewers, presenters, and session chairs, responding inquiries and supporting timely completion of program milestones.
• Support scientific program development by assisting with abstract scheduling, session planning, presenter management, and preparation of abstract-related materials for publication and meeting planning.
• Maintain abstract program documentation, standard operating procedures, program records, reports, and quality control processes to support efficient program administration.
• Work closely with the Awards Program Lead to support the administration of Career Development Awards and other scientific awards.
• Coordinate award application and review activities, including application tracking, reviewer coordination, review materials, and timeline management.
• Manage award communications, including applicant inquiries, reviewer correspondence, award notifications, and post-award follow-up.
• Maintain award records, documentation, and standard operating procedures.

Requirements

• 4 Year Degree required

Benefits

• 401(k)
• 401(k) Matching
• Bonus Opportunities
• Dental Insurance
• Disability Insurance
• Employee Assistance Program
• Flexible Schedule
• Health Insurance
• Hybrid Work Environment
• Life Insurance
• Paid Time Off
• Parental Leave
• Professional Development Assistance
• Retirement Plan
• Tuition Reimbursement
• Vision Insurance
• Volunteer Time Off

Pay

$60,000-$70,000

Schedule

Full Time, hybrid (Tuesday and Wednesday onsite office days)