School Support Associate

Under direct supervision of the School Leader, responsible for providing support to the School Leader for the day-to-day operation of the early childhood facility and ensuring compliance with high-quality standards of the child development program.

Responsibilities

• Greet and assist parents, vendors, visitors, and support staff entering the facility and maintain a sign in/out log.
• Responsible for maintaining accurate accounts for the following: Procare, tuition, childcare subsidy monies, EBT machine, monthly claim reimbursement completion, retro payments, and posting money.
• Assist with classroom compliance based on Early Childhood Program Performance Standards and Department of Human Services (DHS) licensing requirements. Report any non-compliance concerns to the School Leader.
• Assist with “star” status and NAEYC accreditations for all facilities assigned to the School Leader.
• Complete ChildPlus data entry and reporting as assigned by the School Leader.
• Maintain and distribute end-of-month data pertaining to attendance and nutrition.
• Maintain medication log ensuring all information is current and medication is dispensed.
• Maintain equipment and inventory lists.
• Perform other duties as assigned or requested.

Requirements

• High School Diploma or GED required.
• 1 year of clerical or administrative experience.
• Bilingual preferred.

Skills

• Proven successful interpersonal relationship skills to maintain effective and satisfactory working relationships with intra-department and inter-department staff, vendors, clients, visitors, and contractors.
• Ability to follow oral and written instructions with ability to read, interpret, and present information efficiently and effectively.
• Ability to accurately audit records and ensure compliance with written or oral guidelines.
• Ability to take initiative, multi-task, and work well under pressure.
• Must maintain strict confidentiality of extremely sensitive data, records, files, conversations, etc.
• Basic-Intermediate MS Office skills, working knowledge of accounting and budgeting practices.
• Advanced organizational skills, efficiency skills, and excellent attention to detail with a demonstrated commitment to completing assignments on a timely basis.

Physical & Mental Requirements

• Primarily an office position with some local travel (exposure to normal traffic hazards).
• Will be working in filing cabinets which require bending, stooping, lifting, pushing, and pulling throughout the day.
• Must have the ability to stoop, kneel, crawl, stretch, lift and/or carry children weighing up to fifty (50) pounds and attend to children who are developmentally delayed.
• Must be willing to work in a noisy and stressful environment.
• Regular and reliable attendance required; must be flexible with hours in order to cover site-operating hours.