School Secretary Senior High (2026-2027) South High

About the role

Under general supervision, performs clerical and secretarial support for an MPS elementary or middle school site; provides information and assistance to MPS staff, students and clients; resolves operational issues, using knowledge of the operations and policies of MPS.

Responsibilities

• Provide clerical and standard secretarial support for the School Principal; perform administrative support duties and work independently, making appropriate decisions based on experience.
• Collect data and report information; maintain accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests.
• Keep daily attendance records for staff and records of overtime and compensation time; assist with managing timekeeping records and payroll reporting; secure substitutes to cover classrooms.
• Maintain computer database and files; enter data; research electronic and paper files, records, and documents; review and update statistical information, reports and technical documents.
• Order, receive and distribute supplies and equipment.
• Monitor school security system, lock and unlock doors, and manage key controls.
• Provide customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinate communication at school site; explain MPS rules, policies and procedures.
• Access MPS files, and locate information for clients, staff, local agencies and others as authorized; prepare and distribute school calendar, information packets and other communications.
• Apply judgment and knowledge of the operations of the school to resolve problems and make work process decisions; refer matters requiring policy interpretation to supervisor for resolution.
• May coordinate, prioritize, cross-train and review work of clerical and support staff.
• Coordinate all student transportation.

Requirements

High School Diploma or GED equivalent AND three years of office administration and computer experience in a public school district; OR an equivalent combination of education, training and experience.

Skills

• Knowledge of applicable policies, procedures and regulations covering specific areas of assignment.
• Specialized MPS and state agency software applications and network operating environments.
• Customer service principles, protocols and methods.
• Local community resources and community services programs.
• Principles of record keeping and records management.
• Professional standards for business correspondence, writing, spelling and grammar.
• Business and personal computers, including spreadsheet, word processing, and database software applications.
• Preferred knowledge of MPS organization, operations, policies and procedures.
• Bilingual in Spanish preferred.

Schedule

1.0 FTE; 40 hours/week; 45 Weeks.