School Secretary (Job Grade 4)

About the role

The Allentown School District is seeking a School Secretary to join our team. The position is a twelve-month (Job Grade 4) role with a starting salary of $34,992.

Responsibilities

• Reads and routes incoming mail.
• Locates and attaches appropriate file to correspondence to be answered by supervisor.
• Maintains accurate records.
• Organizes and maintains file system, and files correspondence and other records for supervisor.
• Answers and screens supervisor's telephone calls, and arranges conference calls.
• Codifies and coordinates supervisor's schedule and makes appointments.
• Greets scheduled visitors and conducts them to appropriate areas or persons.
• Arranges and coordinates travel schedules and reservations.
• Performs secretarial duties and responsibilities as assigned by the supervisor.
• Codifies and coordinates meetings, prepares agendas, reserves and prepares facilities, and records or transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Presents outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Prepares agendas, minutes, and other documentation for meetings.
• Maintains supervisor's budget.
• Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.

Qualifications

• Two to three years of related experience and/or training.
• Ability to complete assigned administrative tasks accurately while maintaining strict confidentiality of human resources information in written, oral, and electronic format.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply to carry out instructions furnished in written, oral, or diagram form.
• Ability to access the Internet to collect and analyze research on documents, methods, and samples of procedures used in other districts or organizations.
• Proficiency in software programs used routinely in the department, particularly Microsoft Office spreadsheet and word processing applications.
• Consistent record of satisfactory work performance.
• Satisfactory criminal/child abuse clearances (Acts 34, 114, and 151).
• Ability to perform essential job duties satisfactorily.

Skills

• Ability to perform additional or alternatives to the above qualifications, as determined appropriate and acceptable by the board or superintendent.

Benefits

The Allentown School District offers a comprehensive benefits package to those who qualify. This may include:

• Medical Insurance
• Dental Insurance
• Vision Reimbursement
• Tuition Reimbursement
• Personal and Sick time
• PSERS Retirement Fund

Eligibility for specific benefits will be outlined in each labor group's specific collective bargaining agreement.