School Secretary I - Tyler Heights Elementary

Position Summary

Title: Code School Secretary I
Job Summary: Performs general secretarial and clerical office tasks in a school.

Essential Duties/Responsibilities

• Answers and screens telephone requests and complaints from parents, students, and Central offices.
• Enrolls new students.
• Keeps student records/files up-to-date.
• Withdraws student records and forwards same to new schools.
• Completes fall/spring enrollment.
• Prepares and maintains up-to-date office records of all students on class lists, student folders, card files, index cards, and attendance record/reports.
• Receives and gives messages to teachers and principals. Makes telephone calls for teachers and principals at their request.
• Receives and screens visitors and telephone calls.
• Types and distributes reports, letters, forms, lists, newsletters, memoranda, agenda, schedules, and/or other documents.
• Operates and maintains standard office machines and equipment, such as facsimile (FAX) and duplicating copy equipment.
• Receives, sorts, and distributes mail. Handles those items of a general nature.
• In the absence of the Health Aide, gives first aid to students or takes them to Health Room. Calls parents of injured or ill student.
• Affords assistance in maintaining and updating for distribution the confidential medical lists.
• Affords assistance with the preparation of instructional requests, tests, and other such materials as assigned.
• Maintains strict confidentiality with respect to handling student record/personal data.
• Schedules after school/outside use of building. Completes and/or checks request forms. Submits monthly report.
• Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

• Education: High School Diploma or Equivalency Certificate required.
• Experience: One (1) year recent general office experience performing work of a progressively responsible nature and required; If assigned to bilingual program, candidates are required to be bilingual and biliterate in targeted language. Otherwise, bilingual and biliterate in target language preferred.

Knowledge, Skills, Abilities And Other Characteristics

• Demonstrated ability to type forty (40) words per minute.
• Proficiency in the operation of personal computers including word processing, spreadsheets, data base management, and desktop publishing applications.
• Good knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and commercial arithmetic.
• Ability to exercise courtesy and good judgment in dealing with students, parents, administrators, other employees and the general public.

Leadership Role

None specified.

JOB INFORMATION

• Approved Date: 10/1/2021
  Established Date: 7/1/1979
• Title: SECRETARY: SCHOOL I
  Reports to: Generic: Principal
  Reports to Specific: PRINCIPAL ORGANIZATION
  Division: Student & School Support (SSS)
  Business Unit: Varies
  Department: Varies
  Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)
• HR JOB INFORMATION
  Unit: IV
  Days Worked: 260
  FLSA Exemption Status: Non-Exempt
  Grade: SG06
• Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC)
• Essential Job: Months Worked: 12
  Hours Worked: 6.5;7
  Job Family: Administrative and Office Support
  Sub-Function: Office/Staff Support