School Secretary - Eliseo C. Felix 2026/2027 SY

Duties And Responsibilities

• Affords assistance to the Principal in planning and organizing the school office.
• Provides positive and quality customer service to all.
• Assists teachers in processing their instructional materials as required.
• Orders office supplies promptly and maintains accurate inventory records as necessary.
• Maintains a daily staff attendance log, prepares weekly classified and certified spreadsheets for submission to the payroll department, and ensures that all absence forms are submitted.
• Processes all changes and adjustments in student schedules.
• Maintains a log of visitors to the school and monitors visitor badges as needed.
• Processes requisitions and maintains appropriate budget records.
• Maintains student attendance records and parent contacts for absences.
• Maintains student permanent records and processes all requests for records.
• Processes and informs relevant program offices/programs about changes in student status.
• Takes responsibility for the care of the school and minor repairs of photocopiers, fax machines, and other office equipment and materials.
• Calls service technicians as needed.
• Keeps a daily student sign out/in log.
• Answers phones and relays messages to Principals, teachers, and students.
• Maintains student information in the Synergy System and submits student attendance data for ADM reporting.
• Assists the Student Council sponsor with fundraising activities and counts and processes student funds.
• Supervises students sent to the office for discipline.
• Assists and comforts students in the absence of the nurse.
• Performs other related duties as assigned.

Qualifications

• High school diploma or equivalent.
• Minimum of two years experience as a secretary, office manager, or similar position.
• Knowledge of basic office procedures and common office equipment and computers.
• Proficient typing and phone skills, along with knowledge of word processing, database, and spreadsheet programs.
• Bilingual/Biliterate in Spanish and English is preferred.
• A valid Arizona IVP Fingerprint clearance card is required.
• A background check must be passed upon employment.