School Secretary (26-27)

About the role

Under the supervision of a Principal or central office department or administrator, the Secretary performs a full range of secretarial work and office support duties. Assignment of this job class shall be in accordance with the Baltimore City Public Schools allocation plan for secretarial positions.

Responsibilities

• Exercise sound judgement, tact and courtesy in screening visitors and telephone calls for superiors; provide information or answers to inquiries not requiring superior's attention or refer callers to appropriate source on own initiative.
• Maintain supervisor's appointment schedule, revising as necessary to accommodate changing priorities; contact others to arrange appointments or conferences; notify superior in advance of appointments; assemble correspondence, files, and other materials in preparation for meetings.
• Devises attractive and efficient formats for materials not covered by standard formats.
• Read correspondence and reports and summarize information to facilitate superior's review.
• Prepare meeting agenda from superior's instructions and other submitted material; provide agendas and related information to superior and others.
• Compose correspondence, independently or with minimal direction; may sign routine correspondence or form letters for superior.
• Make, revise or cancel travel arrangements for superiors; maintain expense records and prepare reports.
• Log and route correspondence, information, or work instructions from supervisor to staff members; monitor deadlines and follow-up actions.
• Maintain personal and confidential files and oversee maintenance of other important or sensitive record systems.
• Receive training in or operate personal computers and/or work processors.
• Perform a variety of general office support duties necessary for efficient office operation.
• Perform and promote all activities in compliance with equal employment and nondiscrimination policies; follow federal laws, state laws, school board's policies and professional standards.

Requirements

• Two years of office support experience, including one year in a secretarial role.
• Knowledge of business procedures/protocol.
• Knowledge of English grammar and usage, spelling, punctuation, and vocabulary.
• Knowledge of standard business formats for correspondence, narrative reports, and related materials.
• Ability to exercise sound judgment on a variety of matters guided by general instructions.
• Ability to locate and retrieve information from a variety of sources and to compile the information following general directions.
• Ability to interact with other employees and the public with tact and courtesy.

Skills

• Skilled in use of advanced computer programs, including Microsoft Word, Excel, and PowerPoint.
• Good verbal and written communication skills, including the ability to compose business correspondence.

Qualifications

Preferred: High School graduate or equivalent.

Benefits

• This position is eligible for benefits; see available options at http://www.baltimorecityschools.org.
• Affiliated with the Paraprofessionals and School Related Personnel (PSRP) bargaining unit.
• Affiliated with the State Retirement Plan.

Schedule

Full time