School Secretary - (2026-2027) Lyndale Elementary (Spanish Preferred)

SUMMARY

Provides clerical and standard secretarial support for the School Principal; performs administrative support duties for assigned school site within scope of authority and training, and in compliance with MPS policies and quality standards; exercises initiative in performing work assignments; applies judgment and knowledge of the operations of the school to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution.

ESSENTIAL FUNCTIONS

• Provides customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinates communication at school site; explains MPS rules, policies and procedures; works independently, and makes appropriate decisions based on experience.
• Performs bookkeeping and accounting functions; collects special fees and payments.
• Maintains computer database and files; enters data; researches electronic and paper files, records, and documents; reviews and updates statistical information, reports and technical documents; collects and compiles statistical data; develops and creates technical and operational reports.
• Accesses MPS files, and locates information for clients, staff, local agencies and others as authorized.
• Completes and coordinates special projects and research functions.
• Prepares, compiles and distributes school calendar, information packets and other communications.
• Keeps daily attendance records for staff, and records of overtime and compensation time; assists with managing timekeeping records and payroll reporting; secures substitutes to cover classrooms.
• May coordinate, prioritize, cross-train and review work of clerical and support staff.
• Orders, receives and distributes supplies and equipment.

QUALIFICATIONS

• Education, Training and Experience Guidelines: High School Diploma or GED equivalent; AND three (3) years of office administration experience in a public school district; OR an equivalent combination of education, training and experience as determined by Human Resources.
• Knowledge: Applicable policies, procedures and regulations covering specific areas of assignment; specialized MPS and state agency software applications and network operating environments; customer service principles, protocols and methods; local community resources and community services programs; principles of record keeping and records management; professional standards for business correspondence, writing, spelling and grammar; office practices and procedures; business and personal computers, including spreadsheet, word processing, and database software applications.
• Skills: Operating business computers with standard and specialized software applications; researching computer databases, and compiling information for reports and special projects; meeting critical time deadlines; entering information into a computer system with speed and accuracy; making mathematic calculations with speed and accuracy; providing effective customer service, and dealing tactfully and courteously with the public; following verbal and written instructions; establishing and maintaining effective working relationships with co-workers; communicating effectively verbally and in writing.