School Research Administrator, POD 1 Post Award

Job Overview

Job Description Summary: Columbian College is GW’s largest and most comprehensive academic unit. It’s home to 42 academic departments, three affiliated schools, 8,000 undergraduate and graduate students, 20 research centers, and more than 500 full-time faculty—including Fulbright and Guggenheim scholars, award-winning artists, cutting-edge scientists, and critically acclaimed authors. This position will be administratively responsible for coordinating, developing, and overseeing sponsored projects overall post-award grant cycle activities. These include complex multi-site projects from a variety of sponsors, federal and non-federal. The individual will work directly with the Principal Investigators (PIs) and will be expected to function independently, with general oversight from the Manager of Research for Research Administration Pod 1, which supports six academic units*, and in coordination with the Associate Deans for Research, the Finance Directors and other members of the administrative teams within those units, as well as central administration, including the Office of the Vice Provost for Research (OVPR ). As a liaison between sponsors, investigators, and campus partners, this role is critical to maintaining effective relationships and responsiveness to the George Washington University, federal, and sponsor policies, regulations, and values.

Duties and Responsibilities

• Oversees all communication and coordination with subcontractors, public, private, government agencies, foundations, and other individuals or groups to exchange information, enlist collaboration, and implement sponsored projects and awarded proposals.
• Collaborates with Faculty PIs and OVPR regarding annual renewals of awards (progress reports, no-cost extensions, etc.).
• Reviews the post-award administration of the school’s sponsored projects, including reimbursements, faculty summer salary, purchase order requisitions, service agreements, invoice payments, P-Card activities, payroll distributions, stipends and tuition benefits, etc.
• Facilitates financial award management, award spending projections, and reporting; meets regularly with PIs to review.
• Maintains familiarity with OMB Uniform Guidance, University policies and procedures, and federal grant and contract regulations; ensures all reports and certificates are processed for grant close-outs; establishes and maintains grant proposal files and updates appropriate databases.
• Oversees post-award functions and facilitates the management of awarded projects, including project close-outs, memoranda, and correspondence designed to document, enhance, and expand research activities and programs and ensure that deliverables and milestones are met. Maintains continual contact with PIs, OVPR , the Grants and Contracts Office (GCAS), and others concerning financial matters related to the projects.
• Serves as a liaison between the Pod and OVPR. Enhances professional knowledge and skills by attending seminars/workshops and reviewing published literature and federal guidelines.

Qualifications

• Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
• Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Post-Award Grant Management Experience: 1-2 years of experience managing complex multi-site, federal, and non-federal research projects, including financial oversight and compliance is preferred. Knowledge of Research Policies: Expertise in federal grant regulations and university research policies, with a focus on financial management, reporting, and project close-outs. Strong Communication Skills: Ability to effectively coordinate with PIs, sponsors, and internal teams, fostering collaboration and ensuring successful project outcomes.

Job Details

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Columbian College of Arts & Sciences (CCAS) Family Research Administration Sub-Family Research Program Administration Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: M-F; 8:30AM – 5:30PM Will this job require the employee to work on site? No Employee Onsite Status Full-Time Remote Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S014323 Job Open Date: 07/10/2026 Job Close Date: If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.