School Office Manager
ACCEL Schools · Stem, NC · 1 mo ago
Administrative$44k/yrFull-time
We need to output HTML fragment with sections: About the team? Actually the posting includes "About The Team", "About the Opportunity", "About You", "About Us", benefits, compensation. We need to use for section headings: e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we must only include sections when posting has real, specific content. We need to map content to these headings appropriately.
We have:
- About The Team: description of team and school. Could be "About the role"? Actually "About the team" is about the team, not role. But we have headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose appropriate ones: maybe "About the role" for description of role/team. "Responsibilities" for duties. "Requirements" for qualifications/education/experience. "Qualifications" maybe overlapping; but we can combine. "Skills" maybe for specific skills. "Benefits" for benefits. "Pay" for compensation. "Schedule" not present; we should not include if not stated.
We must not repeat job title as heading. We must not include Job ID etc. Remove boilerplate: EEO etc. Remove application instructions (none). Remove duplicated lines.
We need to preserve all substantive information.
Let's extract sections:
About the team/school: "ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested at North Bend STEM Academy in Cincinnati, Ohio. Be part of the difference at North Bend STEM Academy! Serving students in grades K–5, our school is a premier destination for hands-on, project-based learning in Cincinnati. We utilize the nationally recognized Project Lead The Way (PLTW) curriculum to inspire young innovators, alongside a "double dose" of daily instruction in English Language Arts and Math to ensure academic mastery. At North Bend, we pair a rigorous STEM focus with a warm, structured environment that nurtures curiosity and prepares students for the high-demand careers of the future. North Bend STEM Academy is part of ACCEL Schools, an established network of public charter schools serving K-12 students throughout the United States since 2014."
That's about the team/school. Could map to "About the role" maybe.
About the Opportunity: responsibilities list.
About You: qualifications/requirements.
About Us: company description (maybe not needed but could be part of "About the role"? Might be considered extra but we can include as part of "About the role" or maybe omit if not needed. The instruction: include a section ONLY when the posting has real, specific content for it. The posting does have "About Us" content. But our allowed headings are limited; we could treat "About Us" as part of "About the role" or maybe we could create a section "About the company" but not in allowed list. Since we must use only those headings, we should incorporate that content into existing sections, maybe "About the role" includes team and company description.
Responsibilities: list of duties.
Requirements: education, experience, etc.
Qualifications: maybe we can combine with Requirements; but we need to avoid duplicate headings with filler. Could we have both Requirements and Qualifications? The posting has "About You" which includes education, experience, skills. That could be both Requirements and Qualifications. But we need to decide.
Skills: maybe list of specific skills: proficiency in Microsoft Office, communication, organization, etc.
Benefits: list of benefits.
Pay: compensation.
Schedule: not present, so omit.
We must not create sections with filler like "not specified". So we omit Schedule.
Now produce HTML:
for section headings: e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we must only include sections when posting has real, specific content. We need to map content to these headings appropriately.
We have:
- About The Team: description of team and school. Could be "About the role"? Actually "About the team" is about the team, not role. But we have headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose appropriate ones: maybe "About the role" for description of role/team. "Responsibilities" for duties. "Requirements" for qualifications/education/experience. "Qualifications" maybe overlapping; but we can combine. "Skills" maybe for specific skills. "Benefits" for benefits. "Pay" for compensation. "Schedule" not present; we should not include if not stated.
We must not repeat job title as heading. We must not include Job ID etc. Remove boilerplate: EEO etc. Remove application instructions (none). Remove duplicated lines.
We need to preserve all substantive information.
Let's extract sections:
About the team/school: "ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested at North Bend STEM Academy in Cincinnati, Ohio. Be part of the difference at North Bend STEM Academy! Serving students in grades K–5, our school is a premier destination for hands-on, project-based learning in Cincinnati. We utilize the nationally recognized Project Lead The Way (PLTW) curriculum to inspire young innovators, alongside a "double dose" of daily instruction in English Language Arts and Math to ensure academic mastery. At North Bend, we pair a rigorous STEM focus with a warm, structured environment that nurtures curiosity and prepares students for the high-demand careers of the future. North Bend STEM Academy is part of ACCEL Schools, an established network of public charter schools serving K-12 students throughout the United States since 2014."
That's about the team/school. Could map to "About the role" maybe.
About the Opportunity: responsibilities list.
About You: qualifications/requirements.
About Us: company description (maybe not needed but could be part of "About the role"? Might be considered extra but we can include as part of "About the role" or maybe omit if not needed. The instruction: include a section ONLY when the posting has real, specific content for it. The posting does have "About Us" content. But our allowed headings are limited; we could treat "About Us" as part of "About the role" or maybe we could create a section "About the company" but not in allowed list. Since we must use only those headings, we should incorporate that content into existing sections, maybe "About the role" includes team and company description.
Responsibilities: list of duties.
Requirements: education, experience, etc.
Qualifications: maybe we can combine with Requirements; but we need to avoid duplicate headings with filler. Could we have both Requirements and Qualifications? The posting has "About You" which includes education, experience, skills. That could be both Requirements and Qualifications. But we need to decide.
Skills: maybe list of specific skills: proficiency in Microsoft Office, communication, organization, etc.
Benefits: list of benefits.
Pay: compensation.
Schedule: not present, so omit.
We must not create sections with filler like "not specified". So we omit Schedule.
Now produce HTML:
About the role
... (team/school description + maybe About Us)
Responsibilities
- ... each duty
Requirements
- Associate’s degree: Bachelor’s degree preferred
- Minimum two (2) years’ office management experience
- High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
- Experience learning and mastering new computer programs
- High quality written and verbal communication skills
- Excellent organization and time management skills
- Ability to work independently and contribute to a team
- Professional, punctual and self-motivated
- Understanding and ability to manage confidential information
- Ability to lift 25 lbs.
- Ability to pass federal and state criminal background checks (FBI/BCI)
- Experience working in an education setting preferred
Skills
Maybe we could list specific skills: but many are already in Requirements. Could we instead put Skills as separate list: "Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)", "Ability to learn new computer programs", "Written and verbal communication", "Organization and time management", "Teamwork", "Confidentiality handling", etc. But that duplicates. Might be okay but we risk duplication. The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. Duplication is okay if it's present in posting? The posting does not have a separate "Skills" section; it's embedded in About You. If we create a Skills section, we would be extracting from About You and maybe duplicating. That's okay as long as we preserve all info; we could move some items to Skills and keep others in Requirements. But we need to decide. Better: Use Requirements for education/experience, Skills for abilities/competencies, and maybe Qualifications for something else? But we have limited headings. We could map: - About the role: team/school description + About Us. - Responsibilities: duties list. - Requirements: education and experience. - Skills: proficiency, communication, organization, etc. - Benefits: benefits list. - Pay: compensation. We must not create Qualifications if we don't have distinct content; we can omit. Let's extract: Education/Experience: - Associate’s degree: Bachelor’s degree preferred - Minimum two (2) years’ office management experience - Experience working in an education setting preferred Skills/Abilities: - High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint) - Experience learning and mastering new computer programs - High quality written and verbal communication skills - Excellent organization and time management skills - Ability to work independently and contribute to a team - Professional, punctual and self-motivated - Understanding and ability to manage confidential information - Ability to lift 25 lbs. - Ability to pass federal and state criminal background checks (FBI/BCI) Now Benefits list from posting: We offer the following benefits: - Compensation: The annual starting salary for this position is $43,888. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. - Life benefits – time & peace of mind - Paid time off - Retirement contributions - Optional Basic Life and AD&D insurance - Voluntary life insurance (employee, spouse, child) - Discounted childcare at Early Learning Academies locations - Health benefits – stay well & thrive - Medical, dental, and vision insurance - Employee Assistance Program - Voluntary short-term disability insurance - Voluntary long-term disability insurance - Career benefits – keep growing - Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals We need to output Benefits section as- ... each benefit
maybe two paragraphs. Now Responsibilities: list each duty from "The School Office Manager will:" bullet list. Let's extract each duty line: - Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values. - Manage school-wide phone, email, and in-person communications including: - Answer phones - Greet/direct visitors and students arriving at the office - Implement registration, badging and visiting procedures for parents and guests - Help create and distribute school newsletters, surveys, and other notifications - Assist with school events such as Parent Orientation, Open House, school outings, and field trips - Ensure a clean and welcoming environment is maintained - Support student enrollment goal and retention processes including: - Participate in information sessions - Produce welcome packets and mailers - Conduct tours and student/parent orientations - Input student and staff data into the appropriate systems - Request and obtain records for newly enrolled students - Achieve compliance with all federal, state, local and school student record-keeping requirements such as to: - Ensure 100% on-time and complete daily attendance submissions - Complete all required steps of the truancy process - Process student withdrawals - Prepare and maintain transcripts - Fulfill records requests within policy guidelines - Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations - Participate in annual student record audits - Perform administrative support functions such as: - Preparing reports - Filing - Processing incoming and outgoing mail and packages - Coordinating meetings and events - Maintaining calendars - Maintain appropriate levels of office supplies and other material inventory - Log and report issues pertaining to office equipment, technology, custodial, and facilities - Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed - Maintain meal count lists and communicate monthly food calendars - Ensure timely and accurate completion of human resource processes including: - I-9 verification for new hires - Weekly time & attendance