School Nutrition Procurement Specialist

About the role

Reports to: Director of School Nutrition Program. Job objective: To requisition and purchase supplies, equipment, materials, parts, and foods used in the School Nutrition program. Job location: County Office. FLSA status: Non‑Exempt. Evaluation instrument: School Nutrition Procurement Specialist Job Performance Evaluation (2012); approved by the board of education 2012 and reviewed 2012. Equipment used includes telephone, copier, fax machine, computer, typewriter, and calculator.

Responsibilities

• Prepare student participation spreadsheets to allocate commodity foods to each location (Strategic Goal Area I – Student Achievement).
• Communicate effectively with School Nutrition Manager, Parents and School Administrators (Strategic Goal Area II – Stakeholder Engagement and Loyalty).
• Receive, examine, and process requisitions; prepare bid specifications and other necessary purchase documents.
• Compare costs and evaluate quality and suitability of products.
• Correspond with vendors.
• Stay informed of new products and market conditions and trends.
• Confer with and assist the Director of School Nutrition in determining purchasing needs and specifications.
• Confer with State Department to ensure procurement process is properly followed.
• Maintain records containing copy of bid request sent, all respondents, and company bid awarded to.
• Analyze purchasing trends to determine if an agency contract or statewide contract would benefit the system.
• Assist Director with USDA commodity processing and ordering.
• Monitor the cost and financial impact of purchases to the School Nutrition Program (Strategic Goal Area III – Efficient and Effective Operational Processes).
• Adhere to the Code of Ethics for Educators in Georgia.
• Demonstrate prompt and regular attendance/timeliness.
• Complete assignments and requirements on time and in compliance with directions.
• Maintain accurate, complete, and appropriate records and file reports promptly.
• Maintain confidentiality of information and records for students and staff.

Requirements

• High School Diploma.
• Skills in writing bid specifications.
• Ability to communicate well.
• Organizational skills.
• Knowledge and experience of how the school nutrition operates and allowances for the use of federal funds.

Skills

• Computer skills – creating spreadsheets, cell formatting, formulas.
• Organization skills.
• Ability to establish and maintain effective working relationships with vendors, suppliers, and manufacturers.
• Effective communication and telephone skills.