SCHOOL DATA MANAGER I/ (26-27)

About the role

This position involves performing a variety of technical clerical work, focusing on maintaining student attendance data and demographic statistics in an assigned school. The role also includes verifying and correcting data to meet state and federal reporting requirements.

Responsibilities

• Collects and verifies all data required for systems supporting transcripts, grade reporting, rank-in-class, student scheduling, school master schedule, instructors file, special needs, LPAC/Bilingual, immunization, social security/state ID numbers, city and state and country of birth, language surveys, college entry codes, dropout recovery, and student demographic data.
• Enters course master data for all courses offered on campus into the database.
• Distributes student database products to appropriate school offices and personnel.
• Communicates and works with other offices within the building, school district, and other school districts.
• Schedules tasks and implements a recordkeeping system for documentation of new and current staff members, security roles in the student information system, and staff emails and photos.
• Maintains and updates student records, including those related to end of year procedures for students and staff.
• Performs data entry tasks for all student data required by the state and federal Department of Education (DOE) and the district.
• Establishes, collects, organizes, and maintains data pertaining to assigned clerical tasks and composes departmental reports.
• Affords assistance in resolving minor routine administrative and operational situations.

Requirements

• High School diploma
• 2 years of clerical experience with high competency in office software
• Associate degree preferred
• Experience working in a fast-paced urban school district or comparable governmental/public sector work preferred

Qualifications

• Advanced knowledge of computer operating techniques related to administrative and financial recordkeeping, databases, text processing, reporting, and presentations
• Proficiency with all Microsoft 365 products as well as ERP (Lawson or similar system), and applicable HR information systems
• Advanced office procedures, including filing systems, recordkeeping systems, business correspondence, and reporting formats
• Basic mathematics functions and accurate data records
• Strong problem-solving and critical thinking skills
• Effective communication skills, both oral and written
• Excellent time management skills and ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes

Skills

• Office administration and systems
• Office technology
• Workflow
• Computer operating techniques
• Microsoft 365 products
• ERP systems
• HR information systems
• Advanced office procedures
• Filing systems
• Recordkeeping systems
• Business correspondence
• Reporting formats
• Basic mathematics functions
• Confidentiality of records
• Problem-solving and critical thinking
• Effective communication
• Time management

Benefits

N/A

Pay

N/A

Schedule

N/A