School Board Recording Secretary

Farmington School District is seeking a Recording Secretary to serve the Farmington School Board Meetings. This position requires evening work; flexibility in the schedule is a must since meetings may be called as needed.

Qualifications

• Experience within a public school setting strongly preferred

Reports to: Farmington School Board

Responsibilities

• Takes and transcribes minutes of meetings
• Maintains confidentiality
• Develops and maintains a filing and retrieval system for all official School Board minutes and records
• Maintains effective working relationships with officials, department heads, other employees and the general public
• Perform other duties as assigned

Skills

• Thorough knowledge of business English, spelling and punctuation
• Thorough command of digital literacy and related software applications
• Knowledge of parliamentary procedures and public school terminology
• Ability to keep accurate minutes and make them available at the necessary time
• Excellent integrity and demonstrates good moral character and initiative
• Strong commitment to accuracy, a pleasant disposition, and a cooperative attitude, as well as pride in workmanship
• Ability to work independently and without constant supervision
• Ability to type 50 words per minute
• Ability to take dictation at a speed of 100 words per minute

Physical Demands

• Eyesight sufficient to effectively read and to accurately view information on a computer monitor
• Speaking and hearing ability sufficient to effectively communicate
• Manual dexterity and strength sufficient to enter information via computer keyboard for an extended period of time, to write notes and information needed
• No physical labor required

It is the School Board's policy that all new employees should have a physical exam at the employee's expense before starting work, with a doctor's statement that the employee is able to perform his/her duties.

Work Environment

• Public and non-public meeting sessions, most televised; some workshop sessions
• Transcription and minutes preparation at home
• Conference room setting

At least twice a month, year round, and some weekends required; more frequent meetings occur during budget season.

Evaluation

An evaluation will be performed by the School Board after three months on the job and at least annually thereafter.