School Administrative Assistant

About the role

The PSOE Administrative Assistant reports to the Principal and supports the school’s front office operations, data management, student records, and event coordination. The role requires deep operational knowledge of site-based office management and process-driven accountability, working closely with the Principal and COO to ensure efficient administrative workflows and strong stakeholder engagement.

Responsibilities

• Leadership: Contribute to a strong operations team by participating in local operations and advising the COO on school office activities. Identify and communicate internal and external issues affecting the organization. Foster teamwork between the front office, COO, and staff. Follow all PSOE frameworks and leadership communication protocols. Engage volunteers, board members, parents, stakeholders, partnering organizations, and funders.
• Program planning and management: Assist in implementing operational programs and services aligned with the school’s mission. Help plan, execute, and evaluate special projects. Support facility care and maintenance.
• Human resources planning and management: Support student, parent, and staff intake. Maintain a positive, safe work environment in compliance with regulations. Assist with staff orientation and organizational support.
• Financial planning and management: Participate in fundraising activities and ensure adherence to sound bookkeeping and accounting procedures.
• Fundraising & Communications: Enhance school communications across web presence and external relations to strengthen brand and create new opportunities.
• Planning, Replication, & New Business: Build collaborative relationships with community groups, funders, politicians, and organizations to advance organizational goals.

Qualifications

• High School Diploma or equivalent; similar experience preferred.
• Track record of positive job performance with demonstrated organizational strategies that delivered measurable benefits.
• Commitment to quality programs and production.
• Strong organizational management skills, ability to manage multiple tasks, and set and achieve strategic objectives.
• Excellent written and verbal communication; persuasive, interpersonal, and multidisciplinary project skills.
• Action-oriented, entrepreneurial, adaptable, and innovative approach to planning.
• Ability to collaborate effectively with diverse groups.
• Mission-driven with integrity, grit, positive attitude, and self-direction.
• Annual training and professional development required, as scheduled by the Principal or direct supervisor in partnership with Paramount C-suite.

Preferred Skills

• Proficiency in modern business technology applications.
• Knowledge of current community challenges and opportunities related to the school’s mission.
• Knowledge of human resources, financial, and project management.

Working Conditions and Physical Requirements

The employee regularly talks or hears and frequently stands, walks, uses hands to handle objects, and reaches with arms. Occasional lifting of office products and supplies up to 25 pounds is required. The role involves 40% sitting, 20% walking, and 40% standing, with extended periods of sitting and standing. The environment is generally clean and healthy, requiring fine finger dexterity, visual acuity for screen and printed materials, and the ability to lift to shoulder height, bend, stoop, climb stairs, and reach overhead.

Work Environment

The job operates in a professional office setting but may occasionally require presence in non-standard workplaces. The Administrative Assistant works standard hours but may also work evenings, weekends, and additional hours for events such as Board meetings and public engagements. The role may involve other related duties as assigned by the Principal.