School Administrative Assistant
Los Angeles Unified School District · Los Angeles Metropolitan Area · 1 mo ago
Administrative$31.4/hrFull-time
We need to output only HTML fragment, using for section headings (About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We must not repeat job title as heading. We must include sections only when posting has real specific content. We have salary details: Minimum $31.40 hourly, Maximum $44.47 hourly. So we can include Pay section with that. Benefits: listed: Insurance, Retirement, Vacation, Paid Holidays, note about 11-month basis. So Benefits section.
Schedule: Not explicitly given. There's note about 11-month basis but schedule not given. So we should not create Schedule section unless posting actually states schedule. It does not give schedule like full-time, part-time, hours. So omit Schedule.
About the role: There's "Information About Lausd" paragraph describing LAUSD. That's about the organization, not exactly role. But we can treat as About the role? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content to these headings. We have Responsibilities: Job Duties/Responsibilities section. We have Requirements: Minimum Requirements (promotional status, education, experience, etc). We have Qualifications: Desirable Qualifications. We have Skills: maybe part of Qualifications? Could combine. But we can have Skills section if there is specific skill list. The Desirable Qualifications includes many skill-like items. Could put under Skills. Or we could put under Qualifications. The instruction says prefer a few substantive sections over many thin ones. So we could combine Qualifications and Skills into one? But headings are predefined; we can choose to include only those with content. We have content for About the role (Information About Lausd). Responsibilities. Requirements. Qualifications (Desirable Qualifications). Skills maybe not separate; we could omit Skills if no distinct skill list beyond qualifications. Benefits. Pay. We'll omit Schedule.
We must not include boilerplate like application instructions, EEO, etc. Remove duplicated lines. Also remove promotional status repeated? It's in Requirements; we need to keep it.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from those sections.
We need to format lists with
for section headings (About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We must not repeat job title as heading. We must include sections only when posting has real specific content. We have salary details: Minimum $31.40 hourly, Maximum $44.47 hourly. So we can include Pay section with that. Benefits: listed: Insurance, Retirement, Vacation, Paid Holidays, note about 11-month basis. So Benefits section.
Schedule: Not explicitly given. There's note about 11-month basis but schedule not given. So we should not create Schedule section unless posting actually states schedule. It does not give schedule like full-time, part-time, hours. So omit Schedule.
About the role: There's "Information About Lausd" paragraph describing LAUSD. That's about the organization, not exactly role. But we can treat as About the role? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content to these headings. We have Responsibilities: Job Duties/Responsibilities section. We have Requirements: Minimum Requirements (promotional status, education, experience, etc). We have Qualifications: Desirable Qualifications. We have Skills: maybe part of Qualifications? Could combine. But we can have Skills section if there is specific skill list. The Desirable Qualifications includes many skill-like items. Could put under Skills. Or we could put under Qualifications. The instruction says prefer a few substantive sections over many thin ones. So we could combine Qualifications and Skills into one? But headings are predefined; we can choose to include only those with content. We have content for About the role (Information About Lausd). Responsibilities. Requirements. Qualifications (Desirable Qualifications). Skills maybe not separate; we could omit Skills if no distinct skill list beyond qualifications. Benefits. Pay. We'll omit Schedule.
We must not include boilerplate like application instructions, EEO, etc. Remove duplicated lines. Also remove promotional status repeated? It's in Requirements; we need to keep it.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from those sections.
We need to format lists with - . For prose use
. For headings
.
We must not include markdown fences.
Let's extract content.
About the role: The "Information About Lausd" paragraph: "We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city."
That's about the organization; we can put under About the role.
Responsibilities: The "Job Duties/Responsibilities" section includes a paragraph: "A School Administrative Assistant manages a school office, performs administrative assistance for a school administrator and is responsible for the supervision of the clerical activities of a school." Then list of typical duties (many sentences). We need to preserve all substantive information; we can turn each duty into a list item. The text includes many sentences separated by periods. We'll split into list items.
Let's list duties:
- Planning, establishing, and supervising the implementation of clerical procedures in a school office to ensure timely preparation and submission of reports, records, studies, letters, and other materials.
- Supervising clerical work related to such matters as enrollment, attendance, curriculum, personnel, organization, budgeting, accidents, student grades, special programs, time reporting, and requisitions and purchase orders for supplies and equipment.
- Performing secretarial duties for a principal by arranging appointments, maintaining an appointment calendar, receiving visitors, screening telephone calls and mail, and composing communications from general instructions or rough notes.
- Utilizing and supervising the use of applications software to conduct school business including payroll, procurement, financial reports, attendance, personnel matters, and secretarial duties.
- Reviewing communications, bulletins, reports, and other items and obtaining information from a variety of sources as requested by the administrator in order to advise on necessary actions and to provide information to school personnel, parents, students, and others.
- Answering or referring inquiries, contacts administrative offices and public service agencies, interprets District and school policies, and coordinates and provides approved information to parents, students, school personnel, and the public over the telephone and in person.
- Requesting available teachers to cover classes during absences of regular or substitute teachers and maintains related records.
- Orienting new and substitute teachers, parent groups, volunteers, and aides in school and office administrative policies and procedures and issues materials, such as daily bulletins, programs, and keys.
- Organizing and maintaining files, records and guides.
- Performing miscellaneous clerical work, such as filing, typing, relaying messages, operating office machines, and opening and routing mail.
- Providing orientation and training for clerical personnel, including those assigned to offices supervised by certificated staff.
- Advising school administrators on office procedures, layout, equipment, and staffing, and on policies and procedures related to the clerical staff.
- Assisting in securing substitute teachers and classified personnel.
Also note: "NOTE: This is not an exhaustive list of the responsibilities of this position. For a comprehensive list of duties performed in these classifications, please visit https://bit.ly/41LryhO". We should keep that note? It's substantive? It's a note referencing external link. Probably we should keep it as a paragraph after list.
Requirements: Minimum Requirements section includes:
- PROMOTIONAL STATUS IS REQUIRED
- You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation.
- Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.
- EDUCATION: Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in office management, District software applications, and supervision.
- Experience: Two years of experience in office clerical work, preferably including one years of experience performing clerical work in a school office.
- Experience providing work direction to clerical staff and/or preparing payroll is preferable.
- Completion of a course of at least 30 hours in supervision at an adult school or recognized college or university or a certification of completion of the instructor-led Los Angeles Unified School District’s Organizational Excellence School Administrative Assistant (SAA) Boot Camp Training Program may be substituted for one year of the aforementioned experience.
- SPECIAL: A first-aid certificate issued by the Red Cross is preferable.
- Ability to speak Spanish may be required for some positions.
We need to keep all that. Could format as list.
Qualifications: Desirable Qualifications bullet list:
- A strong understanding of school office policies, procedures, and safety.
- A comprehensive understanding of school-based time reporting policies and procedures, and how to utilize the BTS system for time reporting purposes.
- A strong understanding of District-specific software such as LRP Shopping Cart and MiSIS
- Resourcefulness, strong analysis and problem-solving skills, and the ability to make sound decisions.
- Flexibility and a proven ability to multi-task effectively under pressure and frequent interruptions.
- Solid organizational skills and exceptional customer service skills.
- Effective verbal and written communication skills.
We'll put under Qualifications.
Skills: Not separate; we could omit.
Benefits: List:
- Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
- Retirement: Membership in the California Public Employee Retirement System (CalPERS).
- Vacation: Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.
- Paid Holidays: Up to 13 days.
- NOTE: Positions in this job classification may be offered 11-month basis - salary and paid time off for 11-month positions will be adjusted accordingly.
We'll put as list.
Pay: Salary details: Minimum $31.40 Hourly Maximum: $44.47 Hourly.
We'll put as maybe a paragraph or list.
We must not include application filing dates, promotional status repeated? Already in requirements. We'll keep only once.
We must remove duplicated lines: there is duplicate promotional status line in Minimum Requirements and later repeated; we should keep only one instance.
We must remove application process, selection process, testing process, etc. All that is boilerplate/instructions; remove.
We must also remove "Additional Posting Information" etc.
Now craft HTML.
Structure:
About the role
...
Responsibilities
- ...
...
NOTE: This is not an exhaustive list of the responsibilities of this position. For a comprehensive list of duties performed in these classifications, please visit https://bit.ly/41LryhO
Requirements
- PROMOTIONAL STATUS IS REQUIRED
- You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation.
- Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.
- EDUCATION: Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in office management, District software applications, and supervision.
- Experience: Two years of experience in office clerical work, preferably including one year of experience performing clerical work in a school office.
- Experience providing work direction to clerical staff and/or preparing payroll is preferable.
- Completion of a course of at least 30 hours in supervision at an adult school or recognized college or university or a certification of completion of the instructor-led Los Angeles Unified School District’s Organizational Excellence School Administrative Assistant (SAA) Boot Camp Training Program may be substituted for one year of the aforementioned experience.
- SPECIAL: A first-aid certificate issued by the Red Cross is preferable.
- Ability to speak Spanish may be required for some positions.
Qualifications
- A strong understanding of school office policies, procedures, and safety.
- A comprehensive understanding of school-based time reporting policies and procedures, and how to utilize the BTS system for time reporting purposes.
- A strong understanding of District-specific software such as LRP Shopping Cart and MiSIS
- Resourcefulness, strong analysis and problem-solving skills, and the ability to make sound decisions.
- Flexibility and a proven ability to multi-task effectively under pressure and frequent interruptions.
- Solid organizational skills and exceptional customer service skills.
- Effective verbal and written
. For headings
.
We must not include markdown fences.
Let's extract content.
About the role: The "Information About Lausd" paragraph: "We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city."
That's about the organization; we can put under About the role.
Responsibilities: The "Job Duties/Responsibilities" section includes a paragraph: "A School Administrative Assistant manages a school office, performs administrative assistance for a school administrator and is responsible for the supervision of the clerical activities of a school." Then list of typical duties (many sentences). We need to preserve all substantive information; we can turn each duty into a list item. The text includes many sentences separated by periods. We'll split into list items.
Let's list duties:
- Planning, establishing, and supervising the implementation of clerical procedures in a school office to ensure timely preparation and submission of reports, records, studies, letters, and other materials.
- Supervising clerical work related to such matters as enrollment, attendance, curriculum, personnel, organization, budgeting, accidents, student grades, special programs, time reporting, and requisitions and purchase orders for supplies and equipment.
- Performing secretarial duties for a principal by arranging appointments, maintaining an appointment calendar, receiving visitors, screening telephone calls and mail, and composing communications from general instructions or rough notes.
- Utilizing and supervising the use of applications software to conduct school business including payroll, procurement, financial reports, attendance, personnel matters, and secretarial duties.
- Reviewing communications, bulletins, reports, and other items and obtaining information from a variety of sources as requested by the administrator in order to advise on necessary actions and to provide information to school personnel, parents, students, and others.
- Answering or referring inquiries, contacts administrative offices and public service agencies, interprets District and school policies, and coordinates and provides approved information to parents, students, school personnel, and the public over the telephone and in person.
- Requesting available teachers to cover classes during absences of regular or substitute teachers and maintains related records.
- Orienting new and substitute teachers, parent groups, volunteers, and aides in school and office administrative policies and procedures and issues materials, such as daily bulletins, programs, and keys.
- Organizing and maintaining files, records and guides.
- Performing miscellaneous clerical work, such as filing, typing, relaying messages, operating office machines, and opening and routing mail.
- Providing orientation and training for clerical personnel, including those assigned to offices supervised by certificated staff.
- Advising school administrators on office procedures, layout, equipment, and staffing, and on policies and procedures related to the clerical staff.
- Assisting in securing substitute teachers and classified personnel.
Also note: "NOTE: This is not an exhaustive list of the responsibilities of this position. For a comprehensive list of duties performed in these classifications, please visit https://bit.ly/41LryhO". We should keep that note? It's substantive? It's a note referencing external link. Probably we should keep it as a paragraph after list.
Requirements: Minimum Requirements section includes:
- PROMOTIONAL STATUS IS REQUIRED
- You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation.
- Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.
- EDUCATION: Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in office management, District software applications, and supervision.
- Experience: Two years of experience in office clerical work, preferably including one years of experience performing clerical work in a school office.
- Experience providing work direction to clerical staff and/or preparing payroll is preferable.
- Completion of a course of at least 30 hours in supervision at an adult school or recognized college or university or a certification of completion of the instructor-led Los Angeles Unified School District’s Organizational Excellence School Administrative Assistant (SAA) Boot Camp Training Program may be substituted for one year of the aforementioned experience.
- SPECIAL: A first-aid certificate issued by the Red Cross is preferable.
- Ability to speak Spanish may be required for some positions.
We need to keep all that. Could format as list.
Qualifications: Desirable Qualifications bullet list:
- A strong understanding of school office policies, procedures, and safety.
- A comprehensive understanding of school-based time reporting policies and procedures, and how to utilize the BTS system for time reporting purposes.
- A strong understanding of District-specific software such as LRP Shopping Cart and MiSIS
- Resourcefulness, strong analysis and problem-solving skills, and the ability to make sound decisions.
- Flexibility and a proven ability to multi-task effectively under pressure and frequent interruptions.
- Solid organizational skills and exceptional customer service skills.
- Effective verbal and written communication skills.
We'll put under Qualifications.
Skills: Not separate; we could omit.
Benefits: List:
- Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
- Retirement: Membership in the California Public Employee Retirement System (CalPERS).
- Vacation: Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.
- Paid Holidays: Up to 13 days.
- NOTE: Positions in this job classification may be offered 11-month basis - salary and paid time off for 11-month positions will be adjusted accordingly.
We'll put as list.
Pay: Salary details: Minimum $31.40 Hourly Maximum: $44.47 Hourly.
We'll put as maybe a paragraph or list.
We must not include application filing dates, promotional status repeated? Already in requirements. We'll keep only once.
We must remove duplicated lines: there is duplicate promotional status line in Minimum Requirements and later repeated; we should keep only one instance.
We must remove application process, selection process, testing process, etc. All that is boilerplate/instructions; remove.
We must also remove "Additional Posting Information" etc.
Now craft HTML.
Structure:
About the role
...
Responsibilities
- ... ...
NOTE: This is not an exhaustive list of the responsibilities of this position. For a comprehensive list of duties performed in these classifications, please visit https://bit.ly/41LryhO
Requirements
- PROMOTIONAL STATUS IS REQUIRED
- You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation.
- Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.
- EDUCATION: Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in office management, District software applications, and supervision.
- Experience: Two years of experience in office clerical work, preferably including one year of experience performing clerical work in a school office.
- Experience providing work direction to clerical staff and/or preparing payroll is preferable.
- Completion of a course of at least 30 hours in supervision at an adult school or recognized college or university or a certification of completion of the instructor-led Los Angeles Unified School District’s Organizational Excellence School Administrative Assistant (SAA) Boot Camp Training Program may be substituted for one year of the aforementioned experience.
- SPECIAL: A first-aid certificate issued by the Red Cross is preferable.
- Ability to speak Spanish may be required for some positions.
Qualifications
- A strong understanding of school office policies, procedures, and safety.
- A comprehensive understanding of school-based time reporting policies and procedures, and how to utilize the BTS system for time reporting purposes.
- A strong understanding of District-specific software such as LRP Shopping Cart and MiSIS
- Resourcefulness, strong analysis and problem-solving skills, and the ability to make sound decisions.
- Flexibility and a proven ability to multi-task effectively under pressure and frequent interruptions.
- Solid organizational skills and exceptional customer service skills.
- Effective verbal and written