Schnitzer School of Global Studies Administrative and Executive Support Specialist

Position Summary

The Administrative and Executive Support Specialist ensures the smooth operation of the Schnitzer School of Global Studies and Languages by providing comprehensive administrative, executive, and Schnitzer School-funded event management support. This position collaborates closely with the Schnitzer School leadership team, including the Associate Director, Operations Manager, and Intercultural Experiences Coordinator (IEC), as well as the Executive Director and Center for Global Futures (CGF) Senior Director.

Key Responsibilities

• Coordinate data collection and reporting
• Manage School awards and website updates
• Maintain Schnitzer School listservs
• Coordinate executive support functions such as calendar management, meeting coordination, committee support, and travel arrangements for senior leadership
• Oversee event planning and execution of Schnitzer School-sponsored programs and conferences
• Manage itineraries for visitors
• Partner with CAS Travel for logistical arrangements
• Supervise student employees in collaboration with the IEC, approving timesheets & leave reports, and supporting the full student worker lifecycle
• Assist with public outreach initiatives, including social media, publicity, and representation at university events

Minimum Requirements

• Three (3) years of clerical/secretarial experience which included:
• One (1) year at full performance level performing typing, word processing, or other generating of documents;
• Lead work responsibility or coordination of office procedures;
• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
• No substitution will be made for the one year at the full performance level.

Professional Competencies

• Excellent organizational and time management skills, with attention to detail.
• Effective communication skills.
• Ability to work effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
• Ability to effectively work independently and as part of a team, providing support where needed.
• Proficiency with Microsoft Office 365 software, and the ability to learn new software.
• Ability to apply and implement policies, procedures, rules, and/or regulations, including problem-solving skills, and the ability to exercise sound judgment.

Preferred Qualifications

• Experience in a college or university setting.
• Experience working in Banner Information System or Cognos.
• Experience with communications and/or social media.
• Experience planning and/or conducting special events.