Scheduling, Service & Staffing Coordinator - Home Care

About The Role

You’ll oversee caregiver scheduling, manage staffing needs in real-time, and ensure that every client receives reliable, high-quality care. This position demands confidence, empathy, and a results-driven mindset. We are seeking a highly organized, proactive, and solutions-driven Scheduling & Staffing Coordinator to play a key leadership role within our growing home care organization. This is not an entry-level position; we are looking for a seasoned professional who understands the urgency, complexity, and responsibility that comes with managing caregiver staffing and client schedules.

The ideal candidate is a strong communicator, skilled problem-solver, and natural leader who can balance the needs of clients, caregivers, and the organization while maintaining exceptional service standards. You are calm under pressure, resourceful when faced with last-minute staffing challenges, and committed to delivering reliable, high-quality care through effective scheduling. This role is ideal for someone seeking long-term stability, professional growth, and the opportunity to make a meaningful impact in the community.

We are looking for a kind, caring, compassionate, and professional individual who is passionate about helping others, supporting caregivers, and ensuring clients receive the care they deserve. If you take ownership, lead with integrity, enjoy building relationships, and want to be part of an organization where your work truly makes a difference, we would love to hear from you.

Responsibilities

• Coordinate and maintain caregiver schedules to ensure all client shifts are covered.
• Match caregivers with clients based on care needs, skills, availability, and preferences.
• Respond promptly to call-offs, schedule changes, and emergency staffing needs.
• Communicate with clients, families, and caregivers regarding schedules and service updates.
• Assist with caregiver recruitment, onboarding, orientation, and training coordination.
• Monitor attendance, punctuality, and caregiver performance.
• Maintain accurate client and employee records in scheduling software.
• Support care plan implementation and coordinate with clinical and administrative staff.
• Ensure compliance with agency policies, state regulations, and documentation requirements.
• Provide exceptional customer service while resolving client and caregiver concerns.
• Staff Scheduling: Build, manage, and optimize caregiver schedules to ensure consistent coverage and excellent client care.
• Strategic Staffing: Balance caregiver availability, skill sets, and preferences with client needs to maximize efficiency and satisfaction.
• Crisis Management: Resolve last-minute call-offs or conflicts calmly and effectively.
• Communication: Maintain open, respectful communication with caregivers, clients, and families regarding schedule updates and changes.
• Support & Retention: Be a trusted resource for caregivers, promoting engagement and job satisfaction.
• Compliance & Documentation: Ensure all scheduling activities meet company standards and state/federal labor regulations.
• Collaboration: Partner with leadership and care management to align staffing decisions with business goals.

Requirements

• High school diploma or equivalent; associate's degree preferred.
• Minimum 2 years of recent scheduling, staffing coordination, workforce management, or dispatch experience.
• Experience managing schedules involving 25+ employees, caregivers, technicians, or field staff.
• Proven ability to fill last-minute call-offs and staffing gaps.
• Experience in home care, healthcare scheduling, staffing, or customer service.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Proficiency with scheduling software and Microsoft Office.
• Strong computer proficiency and experience using scheduling software.
• Demonstrated track record of reliability, professionalism, and strong attendance.
• Ability to work independently with minimal supervision.
• Ability to work in a fast-paced environment and manage changing priorities.

Preferred Skills

• Knowledge of home care operations and caregiver scheduling.
• Experience with electronic scheduling systems (e.g., AxisCare, WellSky, ClearCare, or similar).
• Experience with caregiver retention and employee engagement.
• Supervisory or team leadership experience.
• Home care scheduling or healthcare staffing coordination experience.
• Senior care industry experience.
• Multi-location scheduling experience.
• Ability to remain calm and make sound decisions during staffing emergencies.

Benefits

• Competitive pay based on experience.
• Career growth and advancement opportunities.
• Supportive, collaborative work culture where your leadership is valued.

Who Will Excel In This Role

This role is ideal for a high-performing scheduling professional who thrives in a fast-paced environment and enjoys solving complex staffing challenges. We are looking for someone who is not simply looking for a job, but for a long-term career opportunity where they can lead, make an impact, and grow with our organization.

• Kind, caring, compassionate, and professional.
• Highly proactive and solution-oriented.
• Calm under pressure and able to make decisions quickly.
• Passionate about helping others and serving the community.
• A natural relationship builder who earns trust from caregivers, clients, and families.
• Looking for long-term stability, growth, and leadership opportunities.
• Motivated by making a meaningful difference in people's lives every day.
• Highly accountable and takes ownership of outcomes.
• Organized, detail-oriented, and able to manage multiple priorities simultaneously.
• Comfortable handling difficult conversations and resolving conflicts professionally.
• A team player who leads by example and contributes to a positive workplace culture.