Scale House Attendant

About the role

CADG Materials is seeking a details-oriented and customer-focused Scale House Attendant / Administrative Clerk. This role will support daily operations at our cement rail yard and distribution terminal on Deen Road in Fort Worth, TX. This is a hybrid role. Operations: You will be the first point of contact for truck drivers, haulers, and customers coming through the scale house. Administrative: you'll handle the administrative work that keeps the terminal running smoothly — ticketing, data entry, invoicing, filing, and inventory management, in addition to other administrative duties.

Responsibilities

Scale & Yard Operations

• Operate APEX truck scale via Apex Scale Software to accurately weigh inbound and outbound trucks.
• Generate accurate weight tickets and load documentation for every transaction.
• Direct truck and rail traffic flow in and out of the yard safely and efficiently.
• Verify product, customer, and destination information against orders before releasing loads.
• Inspect incoming loads for correct material and load BOL information.
• Coordinate with haulers, drivers, and rail crews on pickup/delivery scheduling.
• Ensure to obtain driver proof of receipts / sign offs when necessary.

Administrative / Clerical Duties

• Enter load and ticket data accurately into the APEX scale/dispatch system and company database.
• Prepare, review, and process invoices; reconcile tickets against orders.
• Collect payments (cash/credit card) and maintain accurate cash drawer records.
• Maintain filing systems for tickets, bills of lading, compliance, and other records as needed.
• Answer scale house phone calls and respond to customer/vendor inquiries.
• Assist the office/accounting team with basic bookkeeping and reporting as needed.
• Maintain inventory and shipment logs; support month-end reconciliation.
• Bi-Weekly bank runs, depositing checks, and other forms of client payments at local bank.

Compliance & Safety

• Follow all DOT, TCEQ, OSHA, and (where applicable) MSHA rules and use required PPE (personal protective equipment).
• Keep the scale house clean, organized, and well-stocked with supplies.
• Report on equipment issues, safety concerns, or discrepancies to the Terminal/Site Manager promptly.

Qualifications

Required Qualifications

• High school diploma or equivalent
• 1+ year of office, clerical, or administrative experience
• Strong basic math skills (weights, decimals, unit conversions)
• Proficiency with MS Office (Excel, Word, Outlook)
• Excellent communication and customer service skills
• Ability to multi-task in a fast-paced, high-traffic environment
• Reliable attendance; able to work irregular shifts and workdays, nights, and weekends as needed.

Preferred Qualifications

• Bilingual (English/Spanish) strongly preferred.
• Prior experience in aggregates, cement, ready-mix concrete, or bulk materials operations.
• Familiarity with Command Alkon or Apex dispatch/scale software (or similar systems such as FastWeigh).
• Experience with rail yard or rail-served terminal operations.
• Basic bookkeeping or accounts receivable/invoicing experience.