Sample Coordinator

About the role

At Bed Bath & Beyond we believe everyone should “Be You!” and uphold a culture of understanding, acceptance, and respect. This role supports sample management, visual merchandising, and buying-office operations to keep product presentations accurate and on schedule.

Key Responsibilities

• Sample Management
  • Receive, log, tag, and store vendor and product samples; maintain an organized, clearly labeled sample room and library.
  • Maintain the sample tracking log and database, recording details, location, and status so any sample can be located quickly and accurately.
  • Manage sample check-out and return for Buyers, Product Merchandisers, and Visual Merchandising; follow up on outstanding samples.
  • Prepare and stage samples for photography, line reviews, seasonal presentations, and marketing shoots; coordinate hand-off of samples and related assets.
  • Manage sample lifecycle and disposition: vendor returns, archiving, sample sales or donations, and end-of-season purging.
  • Proactively identify and implement improvements to sample organization, storage, labeling, and tracking processes.
• Mock Store and Visual Merchandising Support
  • Work directly with Visual Merchandisers to support projects, campaigns, section resets, and other visual merchandising initiatives in the Mock Store.
  • Pull, stage, and return product and samples needed for Mock Store sets, ensuring correct samples are available on schedule.
  • Communicate and demonstrate company visual merchandising standards and the importance of visual merchandising to selling efforts and service elements.
• Product Merchandising & Buying Office Support
  • Provide administrative and data support to the Product Merchandising and Buying office: item setup data entry, product specification and vendor information tracking, and report pulls.
  • Support purchase order and vendor communication follow-up as directed by the Buying and Product Merchandising teams.
  • Maintain accurate and current product and sample information across shared trackers, files, and systems; flag discrepancies for resolution.
  • Prepare for line reviews, assortment reviews, and seasonal product presentations by pulling, setting up, and organizing product and samples.

Qualifications

• High School Diploma
• 3+ years of retail experience preferred
• Based in Dallas/Ft. Worth area
• Ability to manage competing priorities in a fast-paced, deadline-driven environment
• Strong communication skills, both written and verbal, with the ability to influence cross-functional partners
• Understanding of Microsoft programs including Word, Excel, and Outlook

Physical Requirements

• Ability to sit and stand for extended periods while managing samples or working at a computer.
• Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this role.
• This position requires sitting, standing, and general office functions; may require lifting up to 25 pounds occasionally, with bending, stooping, and reaching also frequently required.