Sales Office Coordinator

About the role

We are seeking a Sales Office Coordinator to join our Baptist Retirement Community. This position impacts the lives of our residents through coordinating move-in activities.

Responsibilities

• Effectively communicate the community’s retirement programs; increase sales to meet established goals and prospect lead base by using a variety of contacts including but not limited to: Baptist Retirement Community residents, in-house events and seminars, and other community programs.
• Conduct community tours for future residents and other visitors; communicate with Sales Counselor, Director of Marketing/Sales, Executive Director, and other team members to assist with community openings and transfer needs within Independent Living.
• Respond to computer generated, telephone inquiries about community and admission requirements; maintain accurate and complete inquiry files in the Marketing and Lead Management Program; and contact prospects by telephone or correspondence to arrange tours or follow up for future admissions.
• Manage move-in projects by coordinating with other departments and contractors to deliver expected results and project completion in assigned deadlines.
• Notify Director of Marketing and Sales of any delays or concerns regarding the move-in process and react quickly to resolve business issues that meet customer expectations.
• Complete, review, and obtain appropriate signatures and process admission documents accurately and completely in accordance with company policies and procedures; oversee, monitor and expedite the complete move-in process.
• Aid with special events for prospects, new members, and community organizations on-site.
• Cultivate and maintain on-going schedule of speaking engagements and presentations at local churches, community affairs, and trade or health fairs off-site for the purpose of communicating community programs and residential life.
• Assist with outreach visits to area resources that will provide immediate and future sales for the community; develop and maintain referral databases from area resources and residents; develop and maintain monthly contact with these referral sources.
• Maintain accurate Lead Management reports to the Independent Marketing Director according to established deadlines.

Requirements

• Bachelor’s degree in communications, marketing, or other related fields of study required.
• A minimum of 1-3 years prior related experience with hospital or retirement community admissions is preferred. Prior related experience in public relations, sales, or marketing is preferred.
• High level of proficiency in the Microsoft Office Suite (Word, Excel, Power Point, and Outlook) required. Proficient working knowledge and ability to accurately and timely operate and perform computer related tasks with specific equipment and software applications.
• The position is required to work nights and weekends as needed to meet business needs.

Qualifications

• Demonstrate professional-level proficiency to speak, read, and write English.
• Strong sense of diplomacy and demonstrated success in developing strong collaborative relationships with organizational peers and outside colleagues is required.
• Ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all applicable laws. Must provide proof of liability insurance and meet eligibility requirements under Buckner’s insurance policy. Must be able to rent vehicles both domestically and internationally using required documentation.
• Must be at least 21 years of age to drive on behalf of Buckner.

Skills

• Excellent communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple tasks and deadlines.
• Collaborative and diplomatic interpersonal skills.

Benefits

Details about benefits are not specified in this posting.

Pay

Details about pay are not specified in this posting.

Schedule

The position is full-time and requires flexibility to work nights and weekends as needed to meet business needs.