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Sales & Listing Operations Coordinator - DFW

Transworld Prospere · Southlake, TX · 6 days ago
On-siteSales$55k–$68k/yrFull-time

About the role

If you are the person who notices when details are missing, deadlines are slipping, or systems are getting messy, this role was built for you. Prospere Companies is looking for a Sales & Listing Operations Coordinator to help keep our brokerage teams organized, accurate, and moving. Our brokers are focused on business owners, deals, listings, and closings. Your job is to help make sure the operational details behind that work do not fall through the cracks.

Responsibilities

  • Listing Coordination: Help manage the operational flow of business listings from intake through updates, marketing, and closing support.
    • Review new listing submissions for completeness and accuracy
    • Check for missing documentation, incomplete Executive Summaries, engagement fee details, and required listing information
    • Cook up listing activations, updates, removals, and price changes across internal systems and marketing platforms
    • Help monitor listing visibility and marketplace usage, including BizBuySell showcase rotations
    • Support closing-related administrative tasks and internal deal reporting
    • Communicate with brokers when listing information is incomplete or needs correction
  • CRM & Sales Operations Support: Keep HubSpot accurate, useful, and reliable for the sales and brokerage teams.
    • Maintain clean and accurate records in HubSpot
    • Absorb lead entry, lead assignment, and deal updates
    • Audit CRM data for missing or incorrect information
    • Support weekly KPI tracking and sales reporting
    • Document and improve standard operating procedures
    • Aid with recurring workflow follow-up and internal process compliance
  • Broker & Team Support: Serve as a key support point for brokers and internal teams.
    • Help brokers with basic questions related to HubSpot, SharePoint, Teams, Zoom, Trainual, and internal processes
    • Route helpdesk requests to the appropriate department or specialist
    • Track open requests and help ensure follow-through
    • Prepare weekly sales meeting materials, including PowerPoint updates and KPI trackers
    • Cook up internal announcements, including closings, birthdays, anniversaries, and team updates
    • Auxiliary onboarding and offboarding tasks as needed
  • Office & Administrative Support: Support the day-to-day rhythm of the Southlake office.
    • Assist with meeting setup and internal event preparation
    • Help maintain conference rooms and shared office spaces
    • Coordinate office supplies, snacks, mail, and monthly office lunches as needed
    • Support team meetings, trainings, and other internal gatherings
    • Create a professional, organized environment for brokers, staff, and guests

What Success Looks Like

  • In your first 90 days, success will look like:
  • Listing submissions are reviewed quickly and accurately
  • HubSpot records are cleaner and more reliable
  • Broker support requests are tracked and followed up on
  • Weekly sales meeting materials are prepared on time
  • Internal announcements and updates are handled consistently
  • Recurring tasks are documented and managed without constant reminders
  • Ledgers have better visibility into listings, leads, and operational follow-through
  • Brokers know where to go for help and receive clear, timely support

Who You Are

  • You may be a strong fit if you are:
  • Highly organized and detail-oriented
  • Comfortable managing recurring daily, weekly, and monthly tasks
  • Comfortable using CRMs, spreadsheets, and business software
  • Good at following checklists and improving repeatable processes
  • Calm and professional when supporting busy salespeople
  • Able to manage multiple moving pieces without losing track of details
  • Reliable with deadlines, documentation, and follow-through
  • Proactive enough to notice issues before they become bigger problems
  • Able to work in-office Monday–Thursday in Southlake, TX

Tools You May Use

  • Experience with these tools is helpful, but we are willing to train the right person:
  • HubSpot or another CRM
  • Microsoft Teams
  • SharePoint
  • Zoom
  • Trainual or another learning management system
  • Excel / Microsoft Office
  • BizBuySell or other listing platforms

Compensation & Benefits

Salary Range: $55,000 - $68,000 (Based on experience)
Hybrid Schedule: Monday–Thursday in-office; Friday remote.
Benefits: Health, dental, and vision (50% employer contribution); 401k with 4% match; Progressive PTO (2–4 weeks).

About Prospere Companies

Prospere Companies operates a portfolio of market-leading business franchises that help entrepreneurs and business owners build, scale, and exit strategically. Our integrated approach spans business brokerage, commercial real estate, and strategic exit planning. We've facilitated over 2,000 successful transactions, built the largest business brokerage network in our markets, and continue expanding our influence across Texas, Colorado, and Nevada. Our success comes from combining proven systems with innovative approaches and exceptional people.

Our Brands

  • Transworld Business Advisors: Prospere: Premier business brokerage and M&A services
  • Transworld CRE: Commercial real estate advisory and transactions
  • Exit Factor: Strategic growth consulting and exit planning

Core Values

  • Listen First
  • Lead With Compassion
  • Manage Expectations
  • Own Your Growth
  • Be A Pro

How To Apply

Apply if you are a detail-oriented, organized operations professional who enjoys supporting a fast-moving sales team and keeping processes clean, accurate, and on track. We are looking for someone who takes pride in being dependable, accurate, proactive, and trusted. If you like structure, follow-through, clean systems, and being the person others can count on, this role may be a strong fit.

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