Sales & Events Coordinator

Sales & Events Coordinator

Job Summary

The Sales & Events Coordinator will support the Private Events team across both Sales and Event Management functions, playing a critical role in ensuring a seamless experience from initial inquiry through event execution.

Essential Functions

• Provide day-to-day administrative support to the Sales and Event Management teams
• Aid in preparing proposals, contracts, and client-facing materials
• Maintain organized documentation and ensure consistency across all sales and event files
• Generate and distribute weekly and monthly reporting through CRM system
• Site Visit & Client Experience Coordination
• Assist with the coordination and execution of logistics for client site visits, including scheduling, materials, and on-site support
• Partner with both Sales and Event Management to ensure a polished, on-brand client experience
• Assist in the coordination and execution of client gifting and VIP touchpoints
• Event Management Support
• Support event managers with pre-event logistics, documentation, and internal communication
• Aid in merging event orders, timelines, and operational documents
• Help track key milestones to ensure successful execution of events
• CRM & Data Management
• Maintain and update CRM systems to ensure data accuracy and completeness
• Flag and support resolution of missing or inconsistent information across accounts and opportunities
• Support reporting needs by ensuring data integrity and timely updates
• Cross-Functional Collaboration
• Assist in coordinating internal communication and ensuring alignment across teams
• Misc Support
• The team with additional responsibilities as needed to ensure overall departmental success

Required Qualifications

• 1–3 years of experience in sales support, event coordination, hospitality, or a related field
• Strong organizational skills with exceptional attention to detail
• Able to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); CRM experience preferred
• A proactive, solution-oriented mindset with a willingness to take initiative
• Able to work evenings & weekends
• Able to be onsite, lift materials up to 20 lbs.

What We’re Looking For

• A “go-getter” with a positive attitude and strong sense of ownership
• Someone eager to learn and grow within both Sales and Event Management
• A team player who thrives in a collaborative, high-energy environment
• A professional who values delivering exceptional client experiences

Legends Global reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship.

Legends Global may require an employee to perform duties outside his/her normal description.

This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.