Sales Equipment Coordinator

How you will make an Impact (Job Summary)

SPX is a diverse team of unique individuals who all make an impact. As a Sales Equipment Coordinator (SEC) you will provide continuous support to our Outside Sales Team, dealers, and direct customers. This support includes but is not limited to: Configuring, maintaining, and quoting our prebuilt fleet and demonstration products, Coordinating/set-up/break-down of trade show equipment and booth materials, handling logistics for shipping equipment and tracking returns, and providing backup support to the Sales Equipment Managers. You will play a significant role in the continued success of CUES-the industry leader in CCTV pipeline inspection.

What you can expect in this role (Job Responsibilities)

• Demo & Fleet Sales Equipment Coordinator
  • Prepare and issue quotes for demo equipment and pre-built fleet equipment for existing and new customers.
  • Reconcile RMAs from the Demo Fleet into repair Shop Orders.
  • Maintain and distribute weekly demo unit location and inventory reporting.
  • Ensure all demo and display equipment meet company standard prior to and after each event.
• Shipping, Returns and Maintenance Coordination
  • Cook up and track Return Material Authorizations (RMSs) for returning fleet equipment to completion.
  • Monitor CCTV demo chassis preventative maintenance schedules.
  • Track and manage post-show equipment returns, inspections, and inventory updates.
• Administrative & Cross-Department Support
  • Knowledge on how to maintain accurate inventory department records.
  • Communicate daily with sales and logistics team to ensure. transparency and task completion.
  • Provide backup support to the Sales Equipment Manager.
• Trade Show and Event Administration Support
  • Manage and support on planning and execution of trade shows and in-person events to ensure a consistent and professional CUES brand presence.
  • Aid and manage with trade show administration including event timelines, booth selection, sponsorships, travel, and logistics.
  • Aid and manage with development of event plans and budgets for internal review and approval.
  • Aid and manage with organization, track, and maintain inventory of booth displays.
  • Aid and manage on-site event setup, staffing coordination, and breakdown as needed.
  • Aid and manage post-event reporting, follow-up activities, and asset reconciliation.
• Rental Fleet Management & Coordination
  • Maintain accurate records of all rental fleet assets, including availability, location and status.
  • Support sales team with rental quotes, availability and contract preparation.
  • Cook up, track, and manage scheduling, delivery and return of rental equipment.
  • Prepare, review and process rental agreements and supporting documents.
  • Ensure all contracts are signed, executed, and properly filed.
  • Track rental terms, billing cycles and purchase options where applicable.
  • Maintain insurance certificates (COIs) and ensure compliance prior to equipment release.
  • Cook up with accounting to ensure accurate and timely invoicing, Track initial deposits and recuring rental payments.

What we are looking for (Experience, Knowledge, Skills, Abilities, Education)

• Required Experience
  • 1-2 Years of experience in logistics, transportation management, or inventory coordination.
  • Experience supporting a sales or operational team in fast-paced environment preferred.
  • Prior exposure to equipment coordination or fleet management is a plus.
  • Some exposure to trade show coordination or experience
• Preferred Experience, Knowledge, Skills, and Abilities
  • Understanding of sales processes, equipment logistics, and inventory tracking systems.
  • Familiarity with Return Material Authorizations or familiar programs
  • Working knowledge of Microsoft Office (Excel, Word, Outlook, Teams)
  • Strong organizational and time management skills
  • Excellent verbal and written communications abilities.
  • Strong problem-solving and analytical thinking.
  • Ability to multitask effectively under pressure while maintaining attention to detail.
  • Demonstrated customer service orientation and ability to work collaboratively with internal and external partners.
  • Self-motivated, dependable and capable of prioritizing work with minimal supervision.
• Education & Certifications
  • High School Diploma or equivalent required
  • Additional training or coursework in logistics, business administration, or sales support is a plus
  • On-the-job training available
• Travel & Working Environment
  • Office-Based position with regular use of computers and office equipment
  • Light lifting to heavy lifting and occasional physical activity may be required.
  • Standard work hours: Monday-Friday, 8:00 Am-5:00 PM
  • Travel required for trade shows, industry events and demo fleet coordination.
  • May include short trips for equipment deliveries, inspections, or dealer visits.

How we live our culture

We know that the well-being of our employees is integral. Our culture is at the center of what we do and, more importantly, who we are. Our core values set a standard for how we manage ourselves, and our Leadership Model sets the standard for how we engage with each other. Whether you are an individual contributor or you lead a large team, each of us leads at SPX.

What benefits do we offer?

• Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave
• Competitive health insurance plans and 401(k) match, with benefits starting day one
• Competitive and performance-based compensation packages and bonus plans
• Education assistance, leadership development programs, and recognition programs

Our commitment to embrace diversity to build a culture of inclusion at SPX

We value different backgrounds, experiences, and voices at SPX, and we are committed to challenging ourselves, openly communicating, and striving to improve every day. We believe in creating an inclusive work environment where everyone has a voice and is encouraged to realize their fullest potential.