Sales Coordinator (Onsite, $18/hour)

Key Responsibilities

• Serve as an initial point of contact for prospective clients via phone and email
• Respond promptly and professionally to customer and prospect inquiries
• Aid in outbound follow-up and sales communications
• Support Sales Representatives in building and maintaining client relationships
• Cook up meetings, calls, and follow-up scheduling
• Maintain accurate, up-to-date records in the CRM system
• Enter new leads, update contact information, and document interactions
• Aid in lead review and assignment
• Monitor pipeline organization and ensure proper follow-up documentation
• Support internal reporting and pipeline tracking
• Prepare and process sales agreements according to approved terms
• Ensure all agreements are complete, accurate, and compliant with internal standards
• Maintain organized records of agreements, amendments, and renewals
• Cook up revisions as directed by sales leadership
• Aid in proposals, documentation, and sales presentations
• Support leadership with documentation, reporting, and communication
• Maintain consistency and accuracy across sales processes
• Process sales-related documentation efficiently
• Aid in internal coordination across the sales team
• Aid in preparation, packing, shipping, and tracking of event materials
• Maintain inventory of promotional/marketing supplies
• Track stock levels and coordinate ordering as necessary
• Aid in post-event organization and materials management

Qualifications & Experience Requirements

• 3+ years of experience in sales support, sales administration, or sales operations
• Exceptional organizational skills and attention to detail
• Ability to juggle multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Experience using CRM systems
• Experience preparing contracts or business agreements
• Experience supporting both outbound sales activity and internal sales operations
• Experience coordinating events, logistics, or marketing inventory
• Industry experience in utilities, property management, submetering, or related fields
• Bilingual (Spanish preferred but not required)
• Dependable, organized, and process-oriented professional
• Strong attention to detail and accuracy
• Comfortable balancing client-facing and administrative activities
• Proactive, adaptable, and able to shift priorities as needed
• Team-oriented with a long-term growth mindset

Hours

8am to 5pm, Monday to Friday

Location

Safety Harbor, FL 34695 (Onsite only)