Sales Coordinator

Job Summary

The sales Coordinator position requires you to work quickly, accurately and efficiently in a fast-paced work environment while providing administrative support to the sales team. This position will be responsible for processing all Order Packages and related documents (invoicing, verifying customer credit approval, order the equipment from vendor, issue purchase orders, make delivery arrangements and track the order through delivery). Prepare reports, department internal/external audits, monthly commission statements and other administrative duties. This opportunity represents Shoppa’s Material Handling and requires professionalism, strong communication skills (written and verbal), attention to detail, great attitude, high level of confidentiality and world class customer service.

Essential Functions

• Review each Order Package for completeness (Signed order by customer and/or Purchase Order from customer, vendor quotes, and other items associated with the order)
• Enter information into the various systems
• Verify or request customer credit for the Order Package
• Purchase the Equipment and coordinate with other departments or dealerships
• Track the order and schedule delivery
• Cover used, rental and new equipment demonstrations
• Maintain proper inventory levels of new equipment
• Purchase all equipment for the rental department
• Conduct audits for new, used, rental and allied inventory; general ledger balance audits and various other Toyota audits
• Create customer invoice and prepare reports
• Process the Territory Managers monthly commissions, create weekly and monthly sales tracking reports for management and sales team
• Other duties as required

Qualifications

• High School diploma: college degree preferred with accounting background
• Rental and sales experience in the material handling, industrial equipment or automotive industry preferred
• Experience in MS Office (Proficient- Word, Excel, Access, etc.) SAP, MS Navision, ERP or Soft base systems preferred
• Strong interpersonal skills and a team player; must be flexible
• Great customer service and attention to detail
• Excellent organizational and time-management skills

Physical Demands And Working Conditions

The physical demands and working conditions requirement indicated below are examples of the demands that must be performed in carrying out the essential job functions. Physical Demands: Office employees typically sit for long periods and perform tasks that require fine motor skills, such as typing or using a mouse. They may occasionally stand, walk, or lift up to 30 pounds, like files or office supplies. The work environment is climate-controlled with moderate noise, and employees work indoors and sometimes outdoors; exposure to temperatures commensurate with outdoor seasonal temperatures.