Sales Coordinator

About the role

We are looking for a Sales Coordinator to join our Brokerage team in Minneapolis. You will provide high-level support to the commercial real estate brokerage producers within our office.

Responsibilities

• Gather market research information to create client deliverables such as market surveys, tour books, and competitive sets
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports, and customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Manage & maintain all listings on CoStar, LoopNet, MNCar
• Create and edit presentations, pitches, and client deliverables for prospect/client meetings
• Assist and participate in planning as needed for industry functions or client events and open houses
• Finance:
• Collect & process deal file paperwork
• Calculate, generate & send invoices utilizing JLL accounting platform
• Track and process broker expense reports according to the JLL T&E policy
• Admin:
• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed
• Ad hoc admin tasks

Requirements

• 1+ years relevant experience supporting multiple people, preferably in the commercial real estate industry or other professional services organization
• Proficient in Adobe Creative Suite (Photoshop, Illustrator, InDesign, and Acrobat Pro), Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, with ability to learn new software and JLL’s in-house platforms
• Preferred: Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities

Qualifications

• Required: 1+ years relevant experience supporting multiple people, preferably in the commercial real estate industry or other professional services organization
• Preferred: Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities