Sales Coordinator

Essential Duties and Responsibilities

• Develop customized presentation content to support key sales messaging for client deliverables
• Work collaboratively with internal stakeholders and marketing team members against strict deadlines
• Perform advanced document formatting and presentation design
• Business Operations
• Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Marketing
• Manage & maintain all listings on CoStar, LoopNet, and the local MLS site
• Create and edit presentations, pitches, and client deliverables for prospect/client meetings
• Assist and participate in planning as needed for industry functions or client events and open houses
• Finance
• Collect & process deal file paperwork
• Calculate, generate & send invoices utilizing JLL accounting platform
• Track and process broker expense reports according to the JLL T&E policy
• Administrative
• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed

Qualifications

• Required: 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms
• Proficient in Canva, Microsoft Word and PowerPoint; working to strong knowledge of the Adobe Creative Suite, specifically InDesign is a plus
• Prioritized project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities