Sales Coordinator

About the role

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025! Daikin Applied is seeking a Sales Coordinator in our Washington DC area office!

Responsibilities

• Aid in the preparation of customer quotes and proposals
• Set up project files, complete daily, weekly, or monthly project related reporting forms, files, faxes, or copies project documents
• Aid with data entry and maintain the integrity of the local office database including forecast reports, opportunity reports, opportunity re-assignments, maintenance, etc.
• Aid in completing change order proposals and booking the related change orders within the order management system, including updating office file as required.
• Aid in the preparation of PowerPoint presentations, letters, spreadsheets, issuance of bid bonds, certificates of Insurance, payment/performance bonds, pre-qualification questionnaires and order legal paperwork and forms to aid in finalization of contract award
• Coordinate meetings, trade shows, events, etc. for sales teams
• Maintain local bid list
• Aid in ordering or copying blueprints
• Manage incoming/outgoing project related mail, contract documents, submittals, and design documents as necessary
• Aid in updating and scheduling service labor, material, and subcontract labor for the purpose of projecting planned project costs
• Aid in managing the contract closeout process to ensure the timely closure of projects
• Care for the installation transfer, warranty letter and customer contact/survey process as required
• Aid in the preparation and processing of subcontracts and subcontractor invoices
• Aid in organizing and maintaining all subcontractor documentation (certificate of insurance, bonding, etc.)
• Aid in the management of Daikin Applied invoice processes, subcontractor requirements (such as: certificates of insurance, bonding, lien waivers, etc.) and materials to meet revenue plan
• Aid in the identification and setup of procurement agreements for subcontractors or approved vendors
• Aid in the completion of simple project billing schedules in the appropriate format within specified timeframes
• Aid in the research and reconciliation of contract mischarges. Perform project cost transfers as required

Requirements

High school diploma or GEDA bachelor's degree may be considered in lieu of work experience. 3-5 years related experience, HVAC or related coordination experience preferred. Customer service, Microsoft Office Suite, and Salesforce experience.

Qualifications

Minimum Qualifications: High school diploma or GEDA bachelor's degree may be considered in lieu of work experience. 3-5 years related experience, HVAC or related coordination experience preferred. Customer service, Microsoft Office Suite, and Salesforce experience.

Skills

N/A

Benefits

Daikin Applied offers the following benefits for this position, subject to applicable eligibility requirements:

• Multiple Medical insurance plan options + Dental and Vision insurance
• 401K retirement plan with employer contributions matching 100% of the first 3% an employee contributes and 50% on the next 2% of employee contributions
• Company provided life insurance + optional employee paid voluntary life insurance, dependent life coverage and voluntary accident coverage
• 120 hours (3 weeks) Paid Time Off for new employees + 11 company paid holidays
• 40 hours paid sick time
• Paid Parental Leave and Tuition Reimbursement after 6 months of continuous service
• The typical hourly pay rate for this position ranges from $30.91 - $49.48 in Maryland. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.

Pay

The typical hourly pay rate for this position ranges from $30.91 - $49.48 in Maryland. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.

Schedule

Onsite in Bowie, MD