Sales Contract Specialist

Key Responsibilities

• Manage a high-volume queue of sales/quote requests across multiple lines of business.
• Aid in the preparation, review, and revision of sales quotes and contractual documents to ensure alignment with company policies and legal requirements.
• Verify that contract terms adhere to internal procedures and regulatory standards.
• Develop a working knowledge of company products and services to effectively support sales teams and discuss potential alternatives as needed.
• Act as a primary point of contact for internal quotes and contract related inquiries, collaborating with departments such as Sales, Finance, and Customer Support.
• Prepare and manage amendment documents for standard contractual changes, ensuring proper routing and approval per company policy.
• Identify and escalate pricing discrepancies or non-standard terms to senior staff for resolution.
• Collect, review, and submit customer documentation and data for internal approvals and recordkeeping.
• Maintain accurate and organized contract files and related documentation for audit and reference purposes.
• Perform other administrative and contract-related duties as assigned to support the contract lifecycle and sales operations.

Requirements / Qualifications

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field strongly preferred.
• 2+ years of relevant experience in contract administration, procurement, purchasing, legal support, or administrative coordination.
• Previous experience in the hospitality industry is required.
• Demonstrated ability to work both independently and cross-functionally with diverse teams, departments, and cultures.
• Exceptional attention to detail and accuracy in handling documents and data.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities; capable of effectively prioritizing tasks based on urgency and critical deadlines.
• Prowess in project tracking, scheduling, and task management.
• Proficiency in Microsoft Office Suite (especially Word, Excel, Outlook); comfort with data handling and reporting.
• Experience using Salesforce for contract or client data management.
• Familiarity with CPQ software (e.g., BigMachines or similar platforms) is a strong plus.
• Strong customer service orientation and interpersonal skills.
• Demonstrated flexibility and adaptability in fast-paced or evolving organizational settings.
• Understanding of the financial and business implications of contract terms and structures.
• Must be willing to complete all license applications, background checks, security checks and/or any other documentation and provide copies of any identification documents required by any State, Federal or Tribal governmental agency in order to maintain compliance with their laws and to successfully perform in the role.