Sales & Catering Coordinator

Duties and Responsibilities

• Respond to client calls and special requests and obtain final details, dates, times, and hotel room and meeting room requirements. Regularly follow-up with clients and maintain accurate and updated information.
• Promote team work and quality service through daily communication and coordination with other departments. Coordinate details with other departments such as VIP amenities, special requests, or other service needs or special handling.
• Resolve requests and/or complaints to the satisfaction of the guest; inform supervisor of major problems, complaints, disturbances or dissatisfied clients.
• Perform administrative duties such as typing proposals, letters, contracts, etc. Collect data, update data-bases, and complete departmental monthly reports.
• May coordinate outside vendor services needs (floral displays, audio/visual, etc.) where appropriate. Regularly follow-up to ensure set-up requirements meet client needs.
• Perform other duties as assigned (guest room tours, property tours, special guest requests, maintaining calendars, answering phones and routing to appropriate sales staff, handling of mail, faxes, etc.)

Qualifications and Requirements

• High School diploma or equivalent plus 1 year experience in a sales/catering office or related field. Some College preferred.
• Must speak fluent English.
• The job requires the ability to perform the following:
• Frequently standing up and moving about the facility
• Type at least 50 wpm; proficient PC computer skills
• Carrying or lifting items weighing up to 25 pounds
• Communicating with customers, employees, and third parties
• Using a keyboard to generate correspondence, reports, etc.
• Handling objects, products and computer equipment

This job requires ability to perform the following:

• Communicating with clients and guests
• Reading and writing abilities
• Basic math skills

Other:

• May be required to work nights, weekends, and/or holidays.