Sales Assistant

Responsibilities

• Manage front-office communications by answering calls, directing inquiries, handling correspondence, and distributing incoming mail in a timely manner.
• Prepare donor acknowledgments, maintain contribution records in spreadsheets, and assist with the monthly circulation of financial reports to temples and affiliated organizations.
• Support board and committee activity by organizing meeting notices, tracking responses, confirming attendance requirements, assembling materials, and maintaining official records.
• Cook up in-person meeting logistics, including transportation arrangements, meal ordering, and follow-up with committee leads for required submissions.
• Aid with compliance and financial administration by preparing annual filings, drafting organizational letters, reconciling corporate credit card activity, and processing shared expense allocations.
• Provide operational support through supply purchasing, business card ordering, invoice preparation, and documentation management for routine administrative needs.
• Assist senior leadership with scheduling, event preparation, formal correspondence, certificate creation, and maintenance of ceremonial or affirmation-related records.
• Coordinate annual calendar and directory processes by collecting order information, updating tracking files, and submitting compiled requests to the appropriate parties.
• Help organize annual events and assemblies by preparing notices and registration materials, maintaining attendee and payment records, compiling agenda packets, and supporting guest and travel documentation.
• Consolidate event registrations and sponsor information for special programs, ensuring final participant lists are accurate and delivered to the relevant committee teams.

Qualifications

• Experience in administrative support, office coordination, or a related business function.
• Strong organizational skills with the ability to manage records, schedules, correspondence, and multiple deadlines accurately.
• Proficiency with Microsoft Office applications, especially Excel and Word, for tracking, reporting, and document preparation.
• Clear and effective written and verbal communication skills for interacting with leadership, committees, and external contacts.
• Ability to handle confidential information with discretion and maintain dependable documentation practices.
• Comfort supporting meetings and events, including registrations, logistics, materials preparation, and follow-up tasks.
• Detail-oriented approach to financial and clerical work such as invoicing, reconciliations, and data entry.