Sales Assistant

A Day In The Life

• Supports sales leadership and department staff with administrative coordination, calendar management, meeting scheduling, travel arrangements, expense processing, correspondence, and general office support.
• Maintains sales databases, reports, records, contact lists, collateral inventories, and related information to support sales operations, reporting, follow-up, and decision-making.
• Prepares, formats, proofreads, and distributes reports, presentations, meeting materials, agendas, sales documentation, training materials, correspondence, and other department communications.
• Captures and distributes sales and marketing collateral, forms, business cards, stationery, supplies, and related department materials for corporate and community use.
• Supports sales and marketing initiatives by assembling materials, tracking information, maintaining files, and coordinating documentation needed for plans, campaigns, community support, and sales activities.
• Provides backup support for move-in coordination activities, including documentation tracking, communication, scheduling, and follow-up, as assigned.
• May assist with depositor/future resident communication, contract preparation support, move-in paperwork, and coordination with internal departments.

Qualifications

• High school diploma or equivalent.
• Two years of administrative, sales support, office coordination, customer service, executive support, or related experience.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams or similar collaboration tools.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, interruptions, and follow-up items.
• Strong verbal and written communication skills with the ability to provide professional, courteous service to residents, prospects, depositors, families, vendors, team members, and leaders.
• Basic math skills, including the ability to calculate percentages, ratios, totals, and other routine business calculations.
• Ability to learn and use sales, reporting, expense, purchasing, document management, and other business systems.
• Ability to work independently within established procedures and ask appropriate questions when direction is needed.

Skills

• Microsoft Office Suite
• Outlook
• Teams or similar collaboration tools
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
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