Sales Assistant

Responsibilities

• Enter project and order data into proprietary design software with a high level of accuracy.
• Input information into the estimating spreadsheet to develop quotes for sales representatives.
• Maintain up-to-date quote, sales, and job information in management software (SAGE).
• Review customer purchase orders for accuracy and alignment with previously issued quotes.
• Interact daily with internal teams, including sales, engineering, and accounting, to support ongoing projects and orders.
• Communicate professionally with external customers to support sales activities and order processing.
• Prepare weekly and monthly sales reports for management, ensuring data is complete and accurate.
• Perform order entry, processing, and fulfillment tasks, including entering approximately two orders per week.
• Apply basic and fractional mathematics to verify dimensions, quantities, and pricing in quotes and orders.
• Support general clerical tasks related to construction and manufacturing projects as needed.
• Organize and maintain digital and physical documentation related to sales and project activities.
• Manage time effectively to meet deadlines and prioritize multiple tasks in a fast-paced environment.

Requirements

• Working knowledge of Microsoft Office, including Word and Excel.
• Proficiency in data entry, including inputting dimensions into software and spreadsheets.
• Basic math skills, including fractional mathematics, to support estimating and order review.
• English proficiency in both speaking and writing to handle internal and external communication.
• Able to perform order entry, order processing, and order fulfillment tasks accurately.
• Strong organizational skills to manage quotes, orders, and documentation.
• Self-motivation and the ability to work independently while supporting a team.
• Clerical experience in an office environment, preferably supporting construction or manufacturing activities.

Essential Skills

• Working knowledge of Microsoft Office, including Word and Excel.
• Proficiency in data entry, including inputting dimensions into software and spreadsheets.
• Basic math skills, including fractional mathematics, to support estimating and order review.
• English proficiency in both speaking and writing to handle internal and external communication.
• Able to perform order entry, order processing, and order fulfillment tasks accurately.
• Strong organizational skills to manage quotes, orders, and documentation.
• Self-motivation and the ability to work independently while supporting a team.
• Clerical experience in an office environment, preferably supporting construction or manufacturing activities.

Additional Skills & Qualifications

• Experience in construction or manufacturing environments is a plus.
• Familiarity with management software such as SAGE is beneficial.
• Interest in learning technical detailing and estimating concepts.
• Willingness to develop skills in AutoCAD or similar tools as career growth opportunities arise.
• Ability to collaborate effectively with sales, engineering, and accounting teams.
• Strong attention to detail when reviewing purchase orders and preparing quotes.

Pay And Benefits

The pay range for this position is $17.00 - $17.50/hr.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.