Sales Administrator

About the role

UBEO Business Services, a distributor and servicer of document equipment and software solutions, is seeking a Branch Sales Administrator. Primary products include Xerox, Ricoh, Canon and Konica Minolta multi-functional equipment, Kyocera printers, and electronic document management software and integrations.

Responsibilities

• Provide administrative support to the Sales team
• Review order packets and scan/index required documents into workflow
• Perform clerical functions and provide administrative support to sales professionals
• Act as a liaison between sales teams and back-office teams
• Ensure clean order packets are submitted
• Generate orders and paperwork for picking up and relocating equipment at customer sites
• Obtain buyouts and credit approvals as requested by the sales team
• Communicate with Order Processors regarding the status of open sales orders
• Assist with open house events and product shows
• Perform other duties as assigned

Job Related Dimensions

• Strong attention to detail
• Strong communication skills, both verbal and written
• Proficiency in MS Office products (Excel, Word, MS Outlook)
• Proficiency in E-Automate or other similar ERP system
• Proficiency with ECM/Workflow software
• Ability to multitask
• Ability to work in a fast-paced environment with time-sensitive deadlines

Qualifications

• High school diploma or GED

Physical Demands & Work Environment

• Ability to sit at a desk for prolonged periods of time
• Ability to talk on the phone and work with various computer tools and applications
• Ability to type and compose written communication in various forms
• Ability to lift 20+ lbs on occasion
• Ability to work in a fast-paced environment

Benefits

• Choice of medical, dental, and vision plans providing high-quality healthcare, including orthodontia for adults and children
• Generous company-paid health reimbursement account
• Company-paid life and accidental death and dismemberment insurance for employee, spouse, and children
• Flexible Spending and Health Savings Account options to set aside pre-tax dollars for health or dependent care expenses
• Voluntary coverages at low group rates, including Aflac Insurance
• Pet insurance
• Pre-paid legal coverage with access to experienced attorneys 24/7
• 401(k) plan with match upon eligibility and free financial counseling
• Generous vacation, holiday, and sick leave programs