Sales Administrator

Position Summary

The Sales Administrator performs multiple tasks including collections, supporting sales staff with quotes, booked jobs, and pending/ongoing projects. This will ensure the salesperson’s ability to spend most of their time focusing on sales activities.

Essential Job Duties And Responsibilities

• Aid or complete quotes requiring immediate attention while salespersons are in the field.
• Perform collection duties and document all collection related communication.
• Obtain purchase orders and ensure vendor receipt of same.
• Generate daily paperwork, such as work orders, purchase orders, etc., and ensure that all pertinent information is noted, and all necessary documents are attached.
• Communicate with customers as requested regarding change orders, storage confirmations, new customer information packets, etc.
• Cook up sales order requirements (equipment, customer, labor) and communications with dispatch for digital job board.
• Administer the job packet process from collection of job packet documents through preparing packets for final review and submission to accounting admin for customer invoicing.
• Create, update, and maintain documents and spreadsheets related to customers, project costs and special projects.
• Liaison between the sales department and the accounting department.
• Perform reconciliation and retention of employee credit card transactions and documentation per processes.
• Perform all other duties as necessary and assigned.

Minimum Qualifications (Experience, Skills, And Education)

• A high school diploma or equivalent is required.
• An associate’s degree in business administration, marketing, management, or a related field is preferred.
• Two years of experience in a fast-paced construction industry environment is preferred.
• A minimum of two years’ experience using Microsoft Office Suite to include Word, Excel, Outlook, and PowerPoint is required.
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders are required.
• Excellent organizational, detail-oriented, and time management skills are required.
• Ability to maintain discretion and confidentiality of employee and customer information as appropriate is required.
• Ability to multitask and process multiple activities successfully is required.
• Demonstrated ability to work under deadlines and time frames effectively with a customer service demeanor is required.

Physical Requirements And Working Conditions

• Normal temperature-controlled office environment.
• Frequent use of a computer, keyboard/mouse, cellular or office telephone, and regular business office equipment.
• Extended periods of sitting for long durations.
• Sometimes lifting up to ten pounds.
• Occasionally walking over uneven outdoor terrain and/or exposure to inclement weather.

Additional Requirements

• Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site.
• Must be able to work in a high-functioning team environment.
• Display the highest levels of honesty, integrity, and professionalism.
• Take pride in your work and in the company.
• Communicate openly and strive for peak performance in daily tasks.
• Know and deliver the quality service MEI’s customers have come to expect.