Sales Administrator

Job Responsibilities

• Aid the sales team to improve customer service and boost bid and sales opportunities.
• Maintain bid lists for the sales team: sprinkler/alarm, updating and distributing as necessary.
• Create and manage meeting invitations for walkthroughs and job site visits on calendars.
• Contact architects and electrical contractors to secure all bid opportunities.
• Assist with bid tab inquiries and downloading/printing plans as needed.
• Facilitate the inspection and deficiency sales process, including downloading inspection reports from Building Reports.
• Support in the inspection and deficiency repair history, printing/providing notices and reports to the sales team.
• Aid in material quotations for deficiency repairs.
• Assist in job setups and service trade activities.
• Obtain and update customer setup sheets.
• Support with client and prospect updates, following up on initiatives.
• Aid in creating emergency work orders as needed.
• Assist in gathering all documentation for contract/remodel job setups.
• Prepare proposals as needed.
• Perform general administrative tasks, including phone support and rotation at reception area for lunches.
• Support the sales team with collections and lien reviews.
• Aid in marketing events as needed.
• Serve as a liaison between the sales team and customers as needed.

Skills and Competencies

• Excellent written and verbal communication skills.
• Detail-oriented with strong organizational skills.
• Proficiency in using computers and software, including Microsoft Office Suite and Computer Ease.
• Able to maintain accurate and auditable records.
• Capable of working in a fast-paced service/construction team environment.
• Attention to detail with a focus on accuracy and quality.
• Ability to prioritize work to balance multiple projects and deadlines.

Physical Requirements

• 100% Office Setting, including sitting, some bending, walking, and viewing.