Sales Administrative Assistant (Long Island)

About the role

Air Charter Service (ACS) New York is seeking an individual to support one of our top-performing Regional Directors. Our clients include high-net-worth individuals, Fortune 500 companies, governments, relief agencies, and sports & entertainment organizations. We manage the full travel and sales cycle, focusing on providing high-quality customer service to ensure our clients’ chartering experience is a success.

Responsibilities

• Assist mentor with their portfolio of clients
• Manage calendar, set up meetings, and send meeting reminders
• Develop an expert understanding of aircraft and the chartering process
• Manage supplier relationships
• Handle private charter bookings from enquiry to post-flight report
• Oversee flight departures (flight watching)
• Responsible for day-to-day office facility operations
• Book travel for internal staff
• Assist the Accounts team with expenses, invoices, checks, and other administrative tasks

Requirements

• Hardworking and flexible
• Ambition, drive, and self-motivation
• Exceptional communication skills
• Excellent problem-solving and negotiation skills
• Strong resilience with the ability to thrive under pressure
• Proficiency in Microsoft Office, with aptitude to learn new software and systems
• Proven administrative experience
• Strong time-management and multitasking ability

Benefits

• $65,000 - $85,000 USD annual salary
• Affordable health, dental, and vision insurance plans through Aetna
• 401K retirement savings plan with generous employer match
• Life insurance
• Paid maternity/paternity leave
• 20 days of vacation to start, with additional days earned each year
• Paid sick time
• 12 paid public holidays
• Additional paid leave for your birthday, wedding, moving house, holiday shopping, and more
• Job stability and leadership support for development

Schedule

• Flexible start and end times
• Work-from-home opportunities

Company Culture

Air Charter Service is a dynamic and fast-growing company with a modern office featuring luxury amenities in RXR Plaza. We offer a balance between independent and team-oriented work in a welcoming, enjoyable, and interactive environment. Seasonal events and team night outings are part of our culture.