Sale Coordinator

About the role

The Sale Coordinator supports the Specialists in the successful delivery of auctions and the day-to-day running of the Bonhams Skinner European Furniture and Works of Art department. This department holds around 6 sales per year and deals with a wide variety of important items, including decorative objects like sculpture, clocks, gilt bronzes, ceramics, enamel, and furniture.

Responsibilities

• Manage clients and their property throughout the sale cycles, including receipting property into Auctioneer 3, generating and issuing consignment contracts, and requesting/uploading client details.
• Primary contact for a range of external stakeholders, escalating to Specialists when required.
• Coordinate the movement of property throughout the sale cycles, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfers.
• Support clients with after-sale inquiries, including resolving payments and arranging shipping quotes for both purchased and unsold lots.
• Assist with day-to-day auction activities, ensuring the department has everything it needs to run smoothly and effectively.
• Respond to client enquiries pre and post-sale, bid on behalf of clients, and assist with phone bidding during sale days.

Requirements

• Strong time management and organizational ability.
• Excellent communication skills, both written and verbal, with both internal and external stakeholders.
• Able to manage workflow and priorities in a fast-paced environment.
• A flexible approach and willingness to support departments and teams outside of your core responsibilities.
• 1-2 years of administrative experience, preferably from an auction background.

Qualifications

• Proficiency in using Auctioneer 3, Bonhams' bespoke Auction Management System.
• Experience with Microsoft Office Suite.
• Knowledge of auction procedures and practices.
• Ability to handle confidential information with discretion.

Skills

• Strong time management and organizational abilities.
• Excellent communication skills, both written and verbal, with both internal and external stakeholders.
• Able to manage workflow and priorities in a fast-paced environment.
• A flexible approach and willingness to support departments and teams outside of your core responsibilities.
• Experience in an administrative role, preferably from an auction background.

Benefits

Bonhams offers a competitive benefits package designed to encourage work/life balance, including:

• Excellent medical, dental, and vision insurance – HMO, EPO, PPO with FSA and HSA.
• 20 days paid time off (PTO).
• 12 paid holidays and holiday break from Christmas to New Year's Day.
• 16 weeks fully paid parental leave (after one year) and flexible work arrangements.
• A 401(k) retirement plan with company contribution (after one year).
• Life insurance with AD&D.
• Short- and long-term disability.
• Paid cellphone and data service.
• Tuition reimbursement.
• Commuter benefits (transit and parking).
• Employee assistance program (EAP).
• Free online training and expansive content library.
• Onboarding buddy: 90-day mentor to welcome and orient new joiners.
• Employee resource groups: social club, diversity committee, mentorship program.
• Sponsored socials: annual staff art exhibition, annual summer and holiday parties, monthly birthday treats, weekly breakfast.

Pay

$21.00 hourly.

Schedule

This is an in-person position and the expectation is to be in the office for all working hours.