SAGEST Center Administrator

Key Responsibilities

• Manage the Director’s administrative priorities, coordinate competing requests, track action items, and support strategic initiatives.
• Schedule meetings, manage calendars and travel arrangements, and oversee day-to-day center operations.
• Serve as a primary point of contact for routine inquiries and coordination activities.
• Plan and coordinate program reviews, workshops, seminars, outreach events, and stakeholder engagements in collaboration with the UVA Events Office and external partners.

Budget & Financial Administration

• Maintain project management systems.
• Maintain monitoring key milestones, deadlines, and deliverables.
• Facilitate coordination among collaborating institutions.
• Manage documentation, databases, shared drives, and tracking systems.

Communications & Outreach

• Aid in preparing reports, presentations, meeting materials, and correspondence.
• Cook up and distribute internal and external communications.
• Support the development and maintenance of the center's website, newsletters, social media content, annual reports, and other outreach materials.

Minimum Qualifications

• Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
• Experience: 3+ years of relevant experience required.

Preferred Qualifications

• Bachelor's degree in science or engineering, or a related field preferred.
• Recent MS or PhD graduates.
• Experience in a university or research environment preferred.
• Experience in data science.
• Experience supporting federally funded research programs.
• Experience coordinating events involving external stakeholders.
• Proficiency with AI/ML tools, Microsoft Office, and administrative systems.
• Familiarity with UVA Workday, data analytics tools, Concur, Excel, and collaborative project management tools.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range

$65,000 to $70,000, commensurate with education and experience.

Position Type & Work Location

This is an exempt-level, benefited position. Based in Charlottesville, VA, and must be performed fully on-site.

Additional Requirements

Background checks will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future.