Safety Manager

About the Role

The Safety Manager will provide leadership and guidance to the team, working alongside them to create and maintain a culture committed to an illness and injury-free workplace for vendors, clients, and employees. This position reports directly to the HR Manager.

Responsibilities

• Formulate and recommend work safety standards, policies, and procedures, advising management on problem correction to reduce safety risks and occupational health issues.
• Monitor, revise, and implement ongoing updates in safety regulations, laws, or reporting requirements.
• Provide EHS training to new hires and review training with employees following incidents.
• Intervene in at-risk activities.
• Perform pre-hire orientations to promote safety culture and awareness.
• Conduct drug screening for all new hires and current employees.
• Retain and manage all documentation related to new employment safety training.
• Conduct routine employee safety meetings to promote safety culture.
• Perform site-specific training for employees at job site locations.
• Provide internal training for new or current staff and safety team members.
• Review and implement Cal/OSHA regulatory requirements for compliance with confined space, machine guarding, hazard recognition, hazard communication, equipment commissioning, lock out tag out, respiratory protection, blood-borne pathogens, and personal protective equipment.
• Identify and evaluate hazardous conditions and practices in the workplace; conduct and coordinate on-site inspections to audit physical conditions and safe work practices.
• Provide advice and counseling for all compliance regulations.
• Develop and implement Haz-mat procedures and policies.
• Help develop controls for identified hazards and coordinate their implementation from Job Hazard Analysis (JHA) results.
• Measure and evaluate the effectiveness of hazard control systems, policies, and procedures; recommend improvements to eliminate workplace accidents and injuries.
• Develop, implement, and manage a monthly walkthrough program to identify and correct safety hazards.
• Develop, implement, and manage programs, documentation, and SOPs for:
  • Guardhouse/entrance management (24/7)
  • Truck Scale management
  • Roaming guard patrol
  • Fleet management/DOT
  • Employee gate management/employee transport
  • Visitor check-in process with GMP implementation
  • Truck wash station and proper operation (efficacy managed by QA/QC)
• Regularly perform Job Site Safety Analysis (JSA) across all departments.
• Prevent and take precautions against exposure to hazardous substances and risks from flammable, explosive, electrical, noise, radiation, and manual handling hazards.
• Immediately assess and address situations where an employee’s safety has been compromised, such as accidents, injuries, illnesses, or near misses.
• Respond, analyze, and investigate all incidents to determine root causes and implement corrective actions.
• Initiate, retain, and manage all Incident/Accident Reporting files.
• Communicate with medical facilities to manage incidents.
• Communicate daily with the management team and HR Manager regarding safety-related issues.
• Develop and maintain professional relationships with department leadership, vendors, and employees.
• Manage Cal/OSHA recordkeeping, reporting, and employee training requirements.
• Ensure compliance and timely filing of required reports and company data to external agencies, including OSHA 300A logs, Cal/OSHA, and BLS Injury and Illness Annual Report.

Requirements

• Knowledge of emergency procedures, first-aid facilities, safety signs, protective clothing, and equipment (PPE).
• In-depth knowledge of federal and state safety regulations.
• PC proficiency and experience with software applications such as Microsoft Word, Excel, Access, PowerPoint, and Outlook.
• Understanding of principles for providing customer and personal services.
• Familiarity with business, management, and leadership techniques.

Skills

• Report writing.
• Strong interpersonal and customer service skills.
• Active listening: giving full attention, understanding points being made, and asking appropriate questions.
• Critical thinking: using logic and reasoning to identify strengths and weaknesses of alternative solutions or approaches to problems.
• Management of personnel: motivating, developing, and directing people; identifying the best person for the job and initiating necessary personnel changes.
• Attention to detail in job tasks and managing successful completion of projects or daily duties.

Abilities

• Develop operating policies and procedures.
• Effectively direct and supervise.
• Communicate effectively both in writing and verbally.
• Work effectively under stressful conditions.
• Be tactful and diplomatic in addressing difficult issues.
• Demonstrate a high level of managerial courage and leadership.
• Exercise sound judgment and react with discretion under varying conditions.
• Write basic reports and follow up on issues.
• Be solution-oriented and collaborative.
• Build effective relationships with employees across all levels of the organization.
• Assess various jobsites that may require physical activities, including lifting up to 50 lbs.

Qualifications

• Graduate from a recognized college, technical school, or university with a B.S./B.A. in Safety, Occupational Health, Business Administration, or a closely related field.
• Cal/OSHA 30-Hour General Industry Training.
• Three years of prior supervisory experience in production areas.
• Prior experience in safety training.
• Experience in implementing Cal/OSHA training programs.
• Must hold and maintain a valid California driver’s license in alignment with insurance requirements.