Safety Administrator - Dunbar, WV

About the role

The Safety Administrator supports the organization’s comprehensive Safety program by assisting with safety-related administrative functions, documentation, reporting, and regional support activities. This is a fast-paced position that is continuously evolving and requires flexibility, adaptability, and a proactive mindset. The role plays a critical part in maintaining a safe and compliant workplace by ensuring safety documentation is properly managed, training records are maintained, required controls are met, and regional administrative safety needs are supported for the Indianapolis (Indy) and Dunbar offices.

Responsibilities

• Contribute to the management of Service Electric Company’s safety programs, policies, and strategy.
• Provide administrative safety support for the Indianapolis (Indy) and Dunbar offices.
• Maintain and track a current list of ongoing and upcoming jobsites, including locations, to support safety planning and reporting needs.
• Serve as Flame Resistant (FR) Clothing Program liaison for employees and providers, assisting with issue resolution as needed.
• Aid in Personal Protective Equipment (PPE) support efforts for new employees and help coordinate ordering of supplies as needed for the region.
• Aid in tracking, maintaining, and following up on monthly inspections of AEDs for the region.
• Aid in maintaining and providing materials for the Safety Department such as Trauma Kits, PVDs, and other safety supplies.
• Support New Hire Safety Training efforts by assisting with logistics such as room reservations, meals, and preparation of training materials and PPE.
• May also assist in portions of training as needed.
• Develop, organize, and maintain Emergency Action Plans (EAPs) and Site-Specific Safety Plans for projects and locations as required.
• Support and assist with Good Catch submissions, tracking, and documentation.
• Pull safety trending data, prepare trending reports, and distribute reports to safety leadership and management.
• Report and track training records, audits, incident reports, and other safety-related documentation for the region.
• Cook up safety meetings, events, and related activities as directed by the Safety Manager.
• Aid in safety-related communications and presentations for leadership and company communications to support safety initiatives.
• Complete safety metrics and reporting on a weekly, monthly, and quarterly basis.
• Attend departmental meetings and prepare meeting notes, presentations, memorandums, proposals, and correspondence.
• Process and monitor departmental purchases using company credit cards for the region.
• Comply with and track all required third-party health and safety program requirements.
• Utilize and be comfortable with AI-based tools to support safety documentation development, reporting, and administrative efficiency.
• Demonstrate the ability to work effectively in a fast-paced, evolving environment while learning quickly, thinking creatively, and continuously seeking opportunities to improve safety processes and workflows.

Requirements

• A high school diploma or equivalent required.
• 2+ years of professional level experience, preferably in workplace safety programs.

Skills and Abilities

• Proficient in Microsoft Office Suite.
• Strong in Excel with the ability to use formulas, pivot tables, v-lookups, and graphs.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to build rapport with team members.
• Excellent organizational skills and attention to detail.
• Ability to manage pressure and conflicting demands and prioritize tasks and workload.
• Ability to navigate and switch between multiple software programs.
• Ability to interact with a diverse range of management levels, both internally and externally.
• Excellent clerical skills and administrative support capabilities.
• Ability to maintain confidentiality.
• Ability to lift and carry at least 40 pounds on a routine basis.