Sacramental Coordinator and Religious Education Assistant

Essential Responsibilities

• Baptism Coordination
• Serve as the primary contact for all baptism inquiries and registrations.
• Process baptism applications and ensure all required documentation is received and complete.
• Obtain necessary signatures and verify compliance with parish and diocesan requirements.
• Maintain accurate sacramental records and baptism files.
• Ensure baptism certificates are prepared correctly and archived appropriately.
• Cook up and schedule baptism celebrations, including dates, times, celebrants, and family confirmations.
• Organize baptism preparation classes, including scheduling instructors, reserving facilities, managing registrations, and communicating with participants.
• Monitor participation levels and ensure adequate enrollment for scheduled classes.
• Funeral Coordination
• Serve as the primary contact for families making funeral arrangements with the parish.
• Cook up and schedule funeral dates, times, and liturgical details with families and funeral homes.
• Gather necessary funeral information, such as biographical information, special requests, and anticipated attendance.
• Aid families in selecting readings and other liturgical elements.
• Cook up and coordinate with the sacristy and other parish staff to ensure proper preparation of the church.
• Schedule celebrants, musicians, funeral homes, burial services, wakes, and related events.
• Cook up and coordinate funeral logistics with parish staff and ministry leaders as needed.
• Marriage Liturgy Coordination
• Aid in the preparation and coordination of wedding liturgies celebrated at the parish.
• Prepare marriage ceremony binders, worship aids, and liturgical materials for clergy, musicians, and participants.
• Prepare and issue sacramental certificates for marriage celebrations.
• Cook up and coordinate with clergy, musicians, wedding coordinators, and engaged couples regarding ceremony logistics.
• Cook up and coordinate marriage rehearsal schedules with the parish calendar.
• Schedule and lead wedding rehearsals, ensuring all participants understand their roles and responsibilities.
• Prepare and oversee the setup of the church for marriage celebrations, including liturgical furnishings, sacramental registers, and ceremonial items.
• Ensure marriage licenses are received, completed, and returned in accordance with civil requirements.
• Record marriages in parish sacramental registers and databases in accordance with diocesan policies.
• Prepare and transmit notifications of marriage to the baptismal parishes of the bride and groom as required by Canon Law.
• Sacramental Records
• Maintain accurate parish sacramental records in accordance with diocesan policies.
• Record baptisms and other sacramental events in parish registers and databases.
• Prepare and issue sacramental certificates and official records as requested.
• Ensure all sacramental documentation is properly archived and readily accessible.
• Maintain confidentiality and accuracy in all parish records.
• Religious Education and OCIA Support
• Aid the Coordinator of Religious Education (CRE) throughout the year with administrative and program needs related to the Religious Education, including Children's Faith Formation and the Order of Christian Initiation of Adults (OCIA).
• Prepare, print, and distribute certificates for sacramental and formation programs.
• Aid in the preparation, organization, and distribution of class materials and books.
• Prepare and send notifications to baptismal parishes regarding the reception of sacraments in accordance with diocesan and canonical requirements.
• Aid in the registration, recordkeeping, and communication efforts for Religious Education and OCIA participants.
• Provide administrative assistance for sacramental preparation programs, retreats, and special events as needed.
• Aid in correspondence, mailings, and other clerical duties related to parish catechetical ministries.

Qualifications

• Practicing Catholic with a strong understanding of Catholic liturgy, sacramental life, and parish ministry preferred.
• Excellent organizational and administrative skills.
• Ability to work compassionately with families during significant life events.
• Ability to manage multiple projects and deadlines simultaneously.
• Ability to work occasional evenings, weekends, and parish events as required.
• Attention to detail and commitment to accuracy, confidentiality, and professional conduct.
• Proficiency with office software, databases, and recordkeeping systems.
• Strong interpersonal and communication abilities.
• Fluency in English and Spanish, both spoken and written required.
• Must have a professional demeanor, including adherence to dress code.

To Apply

Send resume and cover letter to ddelgadogarcia@stamiami.org.

Subject line should read: Sacramental Coordinator / Religious Education Assistant.